Accounting and Administration Associate

Join the Premier Team at Shaheen Chevrolet as an Accounting & Administrative Associate!

Are you detail-oriented, organized, and looking to join a dynamic team at the leading dealership in Mid-Michigan? We are seeking an Accounting & Administrative Associate who will play a crucial role in managing the administrative functions of our parts department.

Key Responsibilities:

• Performs clerical and administrative duties for the dealership business office.
• Performs daily deposit banking functions
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Completes and files accounting work, correspondence, and other records assigned.
• Cross train with accounting team to ensure coverage
• Handles special clerical projects as instructed by either the controller or the office manager.

Qualifications: Dealership experience preferred - willing to train the right person.

• Education: High school diploma or GED, or one to three months of related experience/training; or an equivalent combination of education and experience.
• Language Skills: Ability to read, interpret, and communicate effectively. Strong written and verbal communication skills.
• Mathematical Skills: Proficiency in calculating figures and amounts.
• Reasoning Ability: Strong common sense and problem-solving skills to carry out instructions and handle various standard situations.
• Certifications: Must have a valid Driver's License.

Why Join Shaheen Chevrolet?

• Schedule: Monday-Friday 8:00am-4:00pm
• Benefits Package: Enjoy a comprehensive benefits package including medical, dental, vision, disability, life insurance, and a 401K with employer match! Benefits start the first day of the month following 30 days of service. Also included is paid time off for vacation, sick, personal, and Holidays!
• Career Advancement: Opportunities to grow within the premier automotive hub.

As the top dealership in Mid-Michigan, we pride ourselves on providing exceptional customer service and a supportive work environment. This is an excellent opportunity for someone looking to grow their career in the automotive industry with a team that values dedication and excellence.

Apply today and become part of a winning team!

Job Title: Accounting and Administrative Associate

SUMMARY

Provides administrative support to controller. Handles used vehicle purchase transactions, internal repair and parts purchase transactions, bank deposits, supplies purchasing, and functions as a back-up and resource person for a wide variety of dealership administrative functions.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

Performs clerical and administrative duties for the dealership business office.

Performs daily deposit banking functions

Answers incoming phone calls in a prompt, polite, professional manner.

Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.

Completes and files accounting work, correspondence, and other records assigned.

Cross train with accounting team to ensure coverage,

Provides backup support for any accounting or service clerical position on an as-needed basis.

Records orders for merchandise or service.

Receives, counts, and prepares deposit for bank daily.

Handles special clerical projects as instructed by either the controller or the office manager.

Performs a variety of clerical duties Performs daily document filing functions

Provides relief of receptionist as needed. Provides backup to CVR as needed

Processes vehicle title applications

Scans files within appropriate file system all dealership forms, records, reports, correspondence, or other important material.

Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system.

Searches for and retrieves information contained in files as requested.

Maintains a knowledge of basic dealership information to act as a resource for incoming callers requesting such information.

Maintains professional appearance and neat work area.

MARGINAL DUTIES include the following. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Two to four years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver's License

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.