Accounting Clerk

Job Title: Accounting Clerk
Company: Davis Cartage Co.
Location: Owosso, MI 48867
Employment Type: Part-Time
Job Schedule: Monday–Friday, 8:00 a.m. – 2:00 p.m.
Salary Range: $18.00 - $20.00 per hour
Job Category: Accounting, Billing, Clerical

Company Overview

Davis Cartage Co. has been a trusted name in Michigan’s transportation industry since 1941. Headquartered in Corunna, with terminals in Mason and Niles, we are proud to provide dependable logistics services in a team-focused environment.

Job Description

We are seeking a detail-oriented Accounting Clerk to join our accounting team in Owosso. This role is responsible for assisting with all areas of the Accounting department including billing, accounts receivable, payment processing, collections, data entry, and administrative support.

Responsibilities

• Billing and Accounts Receivable

• Enter billing information accurately and timely to properly bill customers.
• Prepare account billings to ensure timely reimbursement.
• Apply appropriate tax rates and discounts to customer invoices.
• Ensure all necessary billing information and supporting documentation are provided.
• Issue credit memos or adjustments for returns, pricing errors, or overpayments.
• Process and record customer deductions, including chargebacks and short pays.
• Maintain accurate customer account records and contact information.
• Enter and update customer terms, tax identification numbers, and remittance information.
• Assist with accounts payable and/or accounts receivable activities.
• Assist with revenue recognition and write-off processes as directed.
• Assist with onboarding new customers regarding billing procedures.

• Driver and Freight Documentation

• Process paperwork received from driver envelopes.
• Determine applicable truckload or less-than-truckload tariffs, classes, discounts, and rates.
• Check for interline or brokered loads.
• Maintain records of interline splits and fax information to carriers.
• Complete interline revenue and consolidated-load billing.
• Confirm load additions and changes with warehouse personnel.
• Match completed revenue bills to the appropriate driver manifest.
• Fax load information to customers and email delivery information through internet-based systems.
• Set up interline truck-to-linehaul mail and maintain non-batch reports.

• Payment Processing and Cash Application

• Record customer payments in the accounting system.
• Match payments to open invoices and apply cash accurately.
• Reconcile daily deposits and electronic payment batches.
• Process credit card, ACH, check, and wire payments.
• Post payments received through external platforms, including EDI systems and customer portals.
• Investigate and resolve unidentified or misapplied payments.
• Process refunds and payment reversals as authorized.
• Maintain accurate payment documentation and records.

• Collections and Customer Service

• Monitor accounts receivable aging reports to identify overdue accounts.
• Contact customers by telephone, email, or written correspondence regarding past-due invoices.
• Document collection efforts and maintain customer contact logs.
• Negotiate payment arrangements within established company policies.
• Escalate delinquent accounts to management or an outside collections agency, as appropriate.
• Respond to customer inquiries regarding billing and payment status.
• Provide duplicate invoices, account statements, and supporting documentation upon request.
• Maintain positive customer relationships while consistently enforcing established payment terms.
• Track customer credit limits and report potential credit risks.
• Identify high-risk accounts and recommend accounts for review or credit hold.
• Coordinate with sales, customer service, and logistics personnel to resolve billing and payment disputes.

• Accounting and Financial Reporting

• Assist with month-end closing procedures, including verification of inputs and batches.
• Support month-end and year-end closing processes.
• Assist in preparing financial data involving historical records.
• Assist in preparing monthly, quarterly, and annual reports in required formats.
• Compile, sort, and verify documents such as invoices, checks, and other records substantiating business transactions.
• Verify and post details of business transactions, including funds received and disbursed, and reconcile account totals.
• Prepare daily, weekly, and monthly accounts receivable aging reports.
• Assist with audit requests and internal control procedures.
• Ensure compliance with internal financial controls and applicable external regulations.

• Data Entry and Records Management

• Locate and correct data-entry errors or report errors to supervisors.
• Compile, sort, and verify the accuracy of data before entry.
• Compare data with source documents or re-enter data using verification procedures to detect errors.
• Type or prepare vouchers, invoices, checks, account statements, reports, and other records.
• File, shred, copy, and collate documents.
• Store completed documents in appropriate locations.
• File and organize billing and payment documentation.
• Archive invoices and payment confirmations in accordance with company retention policies.

• Administrative and Process Support

• Refer non-routine questions or work not clearly covered by established instructions to the supervisor.
• Communicate with the accounting team regarding billing, revenue recognition, write-offs, and other accounting matters.
• Collaborate with IT personnel and software vendors to resolve accounting or billing-system issues.
• Support implementation of new billing platforms and process improvements.
• Adhere to company credit policies and collection protocols.

• Personnel-Related Documentation

• Record and maintain personnel-related reports and documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

Qualifications

• High school diploma or GED (required)

• Associate of accounting or business administration degree (required)

• 2+ years of accounting experience (preferred)

• Proficiency in Microsoft Excel and Outlook

• Familiarity with accounting software

• Strong attention to detail and communication skills

Work Environment

• Office-based, climate-controlled setting

• Minimal physical demand (max lifting: 15 lbs)

• Low to moderate psychological stress

• Team of approximately 5 coworkers

• No weekend or holiday hours required

How to Apply

Apply today to join a company that values your accuracy, communication skills, and drive. Submit your resume and take the next step in your accounting career with Davis Cartage Co.

Equal Opportunity Employer

Davis Cartage Co. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.