Medical Secretary

Job Description

Job Description

Job Title
Medical Secretary

Department

Reports To

FLSA Status

Prepared By

Approved By

Last Modified

Clerical & Administrative

Darius Karimipour

Non Exempt

Darius Karimipour

Darius Karimipour

2018-05-12

Job Summary

• Performs variety of medical office secretarial and clerical duties and some administrative tasks which require knowledge of departmental policies and procedures.

General Accountabilities

• Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials for supervisor or department staff as requested.
• Uses word processing equipment or a personal computer, experience with e-thomas and EMA Dermatology helpful
• Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
• Types medical reports from rough draft, copy or tape.
• Schedules patient appointments, answers general questions, obtains authorizations and pre- authorizations for patient care services.
• Schedules appointments with ancillary departments or other care providers as needed.
• Maintains master calendar for physician(s).
• Completes required paperwork or documentation.
• Processes insurance forms and maintains logs.
• Coordinates submission of appropriate charges to billing department.
• Inserts laboratory results into patient charts.
• Files charts according to established procedures.
• Creates and maintains charts, graphs, spreadsheets and databases on a personal computer.
• Answers telephones, routes callers, takes messages and provides routine information to clients or customers.
• Reads and prioritizes incoming electronic mail
• Handles or routes as appropriate.
• Provides assistance in the day-to-day administration of department.
• Establishes and maintains files and records.
• Oversees equipment and office supply inventories and initiates or approves service requests and supply orders.
• Performs a variety of clerical duties, e.g., photocopies, collates, distributes, mails, faxes, files, delivers and/or picks up materials.
• Collects all copays, deductibles, and patient balances at time of service.
• Obtains pre-operative relevant surgical history for patients having office-based surgery. Performs a telephone surgical consultation.
• Maintains incoming pathology and patient scheduling logs for outside referrals and internal biopsy follow up.
• Work hours are Monday -Friday 7:00 am to 4:30 pm (receptionist 1) and 8:00 am to 5:00 pm (receptionist 2)
• Performs other related duties as assigned or requested.

Job Qualifications

• Minimum Education: High School or equivalent
• Minimum Experience: 1 Year
• Minimum Field of Expertise: Medical secretarial with knowledge of word processing and spreadsheet software and medical terminology. Transcription experience.
• Preferred Education: Associates Degree
• Preferred Experience: 2 Years
• Preferred Field of Expertise: Prefer medical secretarial experience in a comparable environment to provide knowledge of operations, policies and procedures

Skills

• Answer telephones
• Arrange travel
• Balance figures
• Communicate with others to gather information
• Compose letters
• Compute totals
• Coordinate meetings
• Draft routine correspondence
• Edit routine documents
• Edit technical or scientific text
• Establish filing systems
• Gather data
• Input data
• Maintain filing systems
• Read handwritten text
• Research information
• Schedule appointments
• Take shorthand
• Transcribe dictated documents
• Use computer packages to prepare graphics
• Use computerized spreadsheets
• Verify calculations
• Write memorandums for own signature

Skills: Machine

• Calculator
• Computer Network
• Dictation Equipment
• Fax
• Personal Computer
• Photocopier

Supervises: Level

• May oversee intern, temporary and/or casual workers.

Karimipour Dermatology and Aesthetic Surgery is a medical practice focused on the diagnosis and treatment of skin cancer. We offer an excellent compensation package including 401k, health/dental insurance and paid time off. Our office is newly renovated and expanded. We are looking for bright, caring, and enthusiastic individuals to join our team.

Company Description

Karimipour Dermatology and Aesthetic Surgery is a medical practice focused on the diagnosis and treatment of skin cancer. We offer an excellent compensation package including 401k, health/dental insurance and paid time off. Our office is newly renovated and expanded. We are looking for bright, caring, and enthusiastic individuals to join our team.