Executive Administrative

Job Description

Job Description

Job Title: Executive Administrative Support Specialist
Location: Springfield, MI
Employment Type: Full-Time
Reports To: CEO

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Support Specialist to provide comprehensive support to our executive leadership team. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements (both personal and professional).
• Communication: Serve as a liaison between executives and internal/external stakeholders; draft and send communications on behalf of executives.
• Document Preparation: Create, review, and edit reports, presentations, and other business documents.
• Project Management: Assist with or lead special projects and strategic initiatives.
• Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items.
• Email Management: Prioritize and respond to emails on behalf of executives, ensuring timely and appropriate communication.

Required Skills:

• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion in handling confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Experience with calendar and travel management for senior executives.
• Ability to work independently and take initiative with strong attention to detail and accuracy.
• Familiarity with project coordination and reporting tools.
• Comfortable managing both personal and professional tasks for executives.
• Adaptability and problem-solving skills in a dynamic work environment.

Why Join Us?

Our Core Values:

· Dedication - it is not merely a word for us; it's a commitment etched into the fabric of our work.

· Hunger - for innovation, progress, and continuous learning.

· Respect - is the glue that binds us together, fostering a culture of unity and mutual support.

Benefits and Flexibility:

· Health benefits (Medical, Dental, Vision, 401K, Life and Disability)

· Robust Paid Time Off plan

· Potential hybrid work model