HRIS Generalist
- Maintain and update employee data within Paylocity, ensuring accuracy and confidentiality.
- Manage and maintain employee records, organizational structures, and system data within Paylocity.
- Support system configuration, workflows, and updates (Onboarding, Performance, Time & Labor, Scheduling, Benefits, Community, Learning, etc.).
- Assist with implementation of new Paylocity features and serve as a point of contact for system support.
- Maintain and update system documentation, guides, and SOPs.
- Collaborate with HR Recruiter to ensure efficiency for new hire processing.
- Perform regular audits to ensure data accuracy across HR and payroll-related fields.
- Build, share and maintain reports, custom fields, dashboards, and scheduled reports in Paylocity’s reporting tools.
- Support HR and business leaders with data analysis and ad-hoc reporting requests.
- Maintain and audit all employee I-9 forms, ensuring accuracy, timely completion, and full compliance with federal requirements.
- Monitor and resolve data discrepancies in collaboration with HR, payroll, and managers.
- Serve as the primary backup for payroll, supporting the preparation and processing of bi-weekly or semi-monthly payroll as needed.
- Ensure accurate timecard data, earnings, deductions, taxes, and employee changes are captured within Paylocity.
- Assist with payroll audits, reconciliations, and compliance reporting.
- Support year-end payroll activities, including W-2 review and corrections.
- Maintain a strong understanding of payroll workflows and best practices to ensure seamless coverage when the Payroll Manager is unavailable.
- Provide frontline support to employees and managers regarding Paylocity navigation, features, and troubleshooting.
- Assist new hires during onboarding with Paylocity tasks, system setup, and orientation.
- Deliver training and create resource materials to support user adoption.
- Identify opportunities to improve HR processes through automation or enhanced Paylocity features.
- Recommend workflow updates, improved data structures, or system efficiencies.
- Participate in cross-functional HR projects involving systems, data, or process redesign.
- Maintain system security roles and permissions within Paylocity.
- Support compliance with federal, state, and local HR/payroll regulations.
- Assist with internal and external audits, providing required data and documentation.
- Oversee annual EEOC reporting and other required compliance filings, leveraging the HRIS to gather data, validate information, and submit reports accurately and on time.
- Ensure adherence to data privacy and confidentiality standards.
- Bachelor’s degree in HR, Business Administration, Information Systems, or related field
- 2+ years of HR or HRIS experience.
- Hands-on experience with Paylocity (system administration, reporting, or module management).
- Strong understanding of HR processes and basic payroll concepts.
- Proficiency in Excel (pivot tables, VLOOKUPs, auditing spreadsheets).
- Strong analytical, problem-solving, and communication skills.
- Experience supporting payroll processing within Paylocity.
- Familiarity with Paylocity modules (HR & Payroll, Time & Labor, Performance, Recruiting, Benefits, Learning, Community).
- Technical aptitude with HR technology
- Data accuracy and attention to detail
- Customer service mindset
- Analytical and troubleshooting skills
- Ability to manage sensitive and confidential information
- Collaboration with cross-functional teams
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