Shipping and receiving Specialist

Job Description

Job Description

Description:

JOB SUMMARY

The Shipping & Receiving Specialist supports the full flow of materials and finished goods throughout the facility,

ensuring products move accurately and efficiently from arrival to final shipment. This role manages incoming and

outgoing freight, verifies documentation, maintains inventory accuracy, and ensures materials are staged and stored

properly to support daily production needs. The position plays a key role in meeting customer delivery expectations by

maintaining organized work areas, upholding FIFO practices, and communicating effectively with Scheduling, Quality,

and Production teams. Strong attention to detail, reliability, and a commitment to safety are essential for success in this

fastpaced environment.

ESSENTIAL DUTIES & RESPONSIBILITIES- Include the following other duties may be assigned.

Shipping, Receiving &Material Handling

Accurately stages, ships, and receives all incoming and outgoing products, ensuring correct quantities, labeling,

and documentation.

Manages the interplant shipping and receiving schedule, coordinating timing with internal departments to

maintain production flow.

Operates a Hi-Lo or hand jack to safely move skids, pallets, and materials to designated locations throughout

the facility.

Completes all required shipping, receiving, and inventory paperwork with a high level of accuracy and attention

to detail.

Places all finished goods inventory into the proper storage locations, following established procedures and

inventory controls.

Maintains the FIFO (First-In, First-Out) system for all products to ensure proper rotation and minimize aging or

obsolete inventory.Shipping, Receiving & Material Handling

Accurately stages, ships, and receives all incoming and outgoing products, ensuring correct quantities, labeling,

and documentation.

Manages the interplant shipping and receiving schedule, coordinating timing with internal departments to

maintain production flow.

Operates a Hi-Lo or hand jack to safely move skids, pallets, and materials to designated locations throughout

the facility.

Completes all required shipping, receiving, and inventory paperwork with a high level of accuracy and attention

to detail.

Places all finished goods inventory into the proper storage locations, following established procedures and

inventory controls.

Maintains the FIFO (First-In, First-Out) system for all products to ensure proper rotation and minimize aging or

obsolete inventory.

Coordination &Communication

Works closely with Scheduling to understand daily production requirements and ensure materials and finished

goods are available when needed.

Collaborates with the Quality department on all incoming inspection requirements, ensuring nonconforming

materials are identified and routed appropriately.

Assists with the organization and upkeep of the nonconforming material area, ensuring items are clearly labeled

and segregated.

Maintains and updates shipment boards and visual management tools to ensure accurate, real-time

communication across departments.

Demonstrates a strong understanding of scheduling requirements for well-established customers, supporting

on-time delivery and customer satisfaction.

Inventory Management

Manages and performs inventory cycle counting activities, investigating discrepancies, identifying root causes,

and supporting corrective actions to prevent recurrence.

Ensures all inventory movements—receipts, transfers, adjustments, and shipments—are recorded accurately in.

Assists in maintaining and improving warehouse management systems (WMS), including bin locations, barcode

scanning, and digital tracking tools.

Ensures FIFO (FirstIn, FirstOut) practices are consistently followed to minimize aging inventory and maintain

product quality.

Identifies slowmoving, obsolete, or nonconforming inventory and works with leadership to determine

appropriate disposition.

Participates in physical inventory events, preparing areas, validating counts, and reconciling variances.

Helps maintain a clean, safe, and wellorganized warehouse environment that supports efficient workflow and

meets safety standards.

Scheduling Support

Must be able to cover duties for the Scheduler when needed, including the use of computer software, email

communication, and basic scheduling functions.

Provides backup support during absences or peak workload periods to ensure uninterrupted scheduling

operations.

Facility & Safety Responsibilities

Assists in keeping the plant clean and organized, including sweeping and general housekeeping during

downtime.

Comply with all federal and state safety standards, following established procedures for equipment operation

and material handling.

Adheres to all housekeeping standards to maintain a safe, clean, and efficient work environment.

General

Performs other duties as assigned to support production, logistics, and overall plant operations.

Qualifications

Work experience: Office Furniture Industry is a plus.

Education: High School Diploma.

Computer skills: proficient with Microsoft office, ERP Systems, preferably NetSuite.

Organization skills: excellent organizational ability to multi-tasking and shift priorities as needed.

Cross-functional skills: ability to work well cross-functionally with the IDTs; provides excellent internal and

external customer service.

Communication skills: excellent written and verbal skills; strong interpersonal skills; ability to deal with sensitive and confidential information.

Problem solving skills: good problem-solving skills with the ability to provide easily understood solutions

PHYSICAL DEMANDS & WORK ENVIRONMEN T

The physical demands described here are representative of those that must be met by an employee to successfully

perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with

disabilities to perform these functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly

required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard. The

employee may be required to travel. The employee may occasionally lift and/or move up to 25 pounds.

The noise level in the work environment is usually quiet as most work is done in an office environment. Occasional work

may be performed on manufacturing floor.

Intex technologies is a dedicated equal opportunity employer and prohibits discrimination and harassment of any

kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex

(including pregnancy), sexual orientation, gender identity and/or expression, national origin, protected veteran

status, disability, genetics, or citizenship status (when otherwise legally authorized to work) and will not be

discriminated against on the basis of such characteristics or any other status protected by the laws or regulations in

the locations where we operate. Intex technologies encourages applicants of all ages.