Executive Assistant for Special Populations

Executive Assistant for Special Populations Location Oakland County, MI :

January 17, 2024

GENERAL ANNOUNCEMENT: POSITION OPENING

Executive Assistant for Special Populations

IN THIS ROLE:

We are seeking a highly professional, confidential, collaborative, and proactive individual to provide administrative support for the Executive Director of Special Populations. You will provide overall coordination for the Executive Director of Special Populations, including maintaining communication with internal and external stakeholders, research and preparing reports and presentations. You will also multi-task a variety of functions to effectively perform various administrative support activities.

WHAT WE NEED:

• Act as department support lead, maintaining communication within and between

departments, LEA staff, and the general public.

• Participate in planning, decision-making and problem-solving with the Executive Director,

department members and stakeholders.

• Lead the coordination, implementation, management, and documentation of department

goals and priorities.

• Develop and maintain standard operating procedures to assist with the preparation of the

annual departmental report.

• Assist with the development, management, and documentation of assigned budget.
• Support department project objectives and timelines.
• Support the coordination/daily operations of assigned functions, coordinating/managing

assigned projects.

• Developing tracking systems, forms, procedures, and short- and long-term planning

processes

• Support department meetings, activities, and events.
• Develop multimedia presentations, materials, brochures, and handouts.
• Prepare and coordinate contracts for independent contractors.
• Execute/oversee various accounting procedures related to expenditures, purchase orders,

invoices, transfers, and budget(s).

• Act as confidential assistant in all matters in which organizational or personal privacy rights

require limited access to information.

WHAT YOU NEED:

• High school diploma or GED required. Associate's Degree preferred.
• Four years of related work experience supporting executive level management.
• Proficient computer software skills, including use of Google Suite and/or Microsoft Office

Suite.

• Ability to trouble shoot and solve complex situations.

• Excellent time management, organizational, project management, communication and

customer service skills.

• Ability to maintain confidentiality.
• Ability to manage and track budgets, contracts, purchase orders, and invoices.
• Ability to read, interpret and analyze reports and regulations preferred.

SALARY DETAILS:

$23.61 - $27.37 per hour based on experience, with the potential of earning up to $29.47 Hourly / NonExempt Position / 12-month work year

WHY WORK FOR OS?

Oakland Schools offers a great benefits package for our employees! What we provide includes:

• The opportunity to enroll in a pension plan to help ensure your financial security
• Quality health insurance, dental, and vision plans

Generous vacation and leave time so you can have a healthy work-life balance

• OS-paid coverage for life insurance, short and long-term disability, and well-being

benefits including access to an Employee Assistance Program for staff and dependents

• Our flexible work program, which gives you flexibility where you work up to two days

per week The opportunity to buy optional health savings accounts (HSA), flexible spending accounts

(FSA), pet insurance, legal insurance, college savings plans, and tax-sheltered annuity (TSA) plans

• OS provides the ability to get involved within the organization and advance your skill set

with education development

WHO WE ARE:

Oakland Schools (OS) is an intermediate school district (ISD) that is focused on providing educational and technology services to local school districts in a cost-effective manner so that they can provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). Through your work at OS, you will help children have the best learning experience possible! To learn more about us, visit

HOW TO APPLY:

To apply, please use the Oakland County Human Resource Consortium (OHRC) website. You will need to make an account on the OHRC website to apply.

Oakland Schools is a member of the OHRC. Once you create your account, you will be able to apply for positions within our district as well as positions available through other member districts. All applications must be completed on the OHRC website. Please do not email or fax application materials to Oakland Schools.

POSITION DEADLINE: Applications will be accepted until the position is filled.

For questions regarding this position, please contact Kyle Kucik at [email protected]

In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information, or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups.

For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or HR@[email protected]. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or [email protected].