Office Manager - Kalamazoo Area

Job Description

Job Description

Office Manager | Kalamazoo, MI

Salary Range: $52,000 - $81,000 depending on experience

Are you a dedicated professional with a passion for excelling in office manager? The Pivot Group is committed to fostering meaningful relationships and supporting career growth. We partner with leading manufacturing companies in Kalamazoo, seeking experienced Office Managers to strengthen their teams.

The Opportunity

We are collaborating with multiple companies in Kalamazoo seeking experienced Office Managers. These organizations value long-term fit and are looking for professionals who bring both skill and alignment. By joining our network, you gain access to opportunities tailored to your goals.

Key Responsibilities

• Oversee daily office operations, including supply management and vendor coordination.
• Provide administrative support to manufacturing leadership and various departments.
• Manage front desk operations, visitor reception, and communication flow.
• Coordinate office facility maintenance and ensure a safe working environment.
• Assist with basic HR administrative tasks, including new hire onboarding and record keeping.
• Manage the office budget, expense tracking, and invoice processing.
• Organize and coordinate company meetings, events, and travel arrangements.

Recommended Qualifications

• Proven experience (3-5 years) in office management, preferably within a manufacturing or industrial environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with office management software or ERP systems.
• Exceptional organizational and time management skills with the ability to prioritize tasks and manage multiple responsibilities.
• Strong verbal and written communication skills for effective interaction with all levels of staff, vendors, and clients.
• Experience with basic bookkeeping, expense tracking, and supporting administrative aspects of purchasing or payroll.

Bonus Qualifications

• Understanding of manufacturing processes or supply chain operations.
• Experience with ERP systems (e.g., SAP, Oracle) for administrative functions.
• Familiarity with quality management systems (e.g., ISO 9001) or industrial safety protocols.
• Ability to coordinate light facility maintenance or MRO (Maintenance, Repair, and Operations) inventory.

Job Titles That Should Apply

Office Manager, Administrative Manager, Workplace Manager, Facilities Manager, Office Administrator, Business Office Manager, Administrative Services Manager, Office Operations Manager, Office Coordinator

Why Pivot Group

The Pivot Group was founded by manufacturing professionals who've been on both sides of the hiring process. Our clients are strategic—they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory.

If you're ready to take the next step in your career and connect with a firm that values fit over speed, we invite you to reach out. The Pivot Group offers resources to support your search—market insights, resume feedback, and interview preparation. As our partnerships grow, we'll reach out with opportunities aligned with your goals. Thank you for considering this approach to career advancement.