Front Desk Coordinator

Job Description

Job Description

Job description:

We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to join our team! This vital role combines welcoming visitors with providing exceptional administrative support to ensure our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for clients and visitors, scheduling conference room usage, and handling a variety of clerical tasks. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and professional environment.

Duties

· Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression

· Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately.

· Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams.

· Assisting with catering ordering, set up, and clean up

· Manage the ordering, receiving, and distribution of office supplies and beverage services

· Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)

· Process and approve business card orders for all colleagues

· Arrange travel and process expenses for designated groups

· Assist with preparing meetings, including space set-up and placing food/catering orders

· Ensure conference rooms and breakrooms are clean and supplied

· Assist the Executive team as requested

Requirements

· Proven experience in office management or administrative support roles with strong organizational skills

· Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Prior experience working as a receptionist or personal assistant is a plus

· Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment

· Knowledge of phone etiquette and customer service best practices

· Clerical experience, including filing, proofreading, calendar management, and record keeping

· Ability to handle confidential information discreetly while demonstrating professionalism at all times

Join us in creating a welcoming atmosphere while supporting our team’s operational needs! This role is essential in delivering top-tier customer support and maintaining an organized office environment. If you thrive on multitasking with enthusiasm and precision, we want to hear from you!

Work Location: Saline, MI – Full-time, in person• Demonstrated experience in office management or administrative roles with strong organizational abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Previous experience as a receptionist or personal assistant is advantageous.
• Strong time management skills with the ability to handle multiple priorities in a fast-paced setting.
• Background in clerical tasks such as filing, proofreading, and calendar management.
• Ability to maintain confidentiality and demonstrate professionalism consistently.