Plant Coordinator (Executive Assistant)

Location: Clinton (Escalator Plant), NC, United States
Job ID: 84114

We Elevate... Quality of urban life

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Join us as a

Plant Coordinator (Executive Assistant)

Your main responsibilities

Primary function of assisting the Head of Plant Operations and staff with various duties. Duties may include making travel arrangements, monitoring cost center charges, preparing various reports & charts, and maintaining various databases and records.

Responsible for ordering non-production items for the maintenance and administrative (Safety, HR Finance, etc.) departments. Purchase and expedite materials to be delivered to factory. Input items into database and software for purchasing and maintain a status check on parts to be delivered.

Maintain preventive maintenance system and distribute work orders to the maintenance team.

Create purchase orders. Review and upload invoices to purchase orders. Scan and send invoices to Accounts Payable for payment. Follow-up on payment.

Perform mail-handling functions. Meter outgoing mail and distribute all incoming mail. Maintain various pieces of equipment, such as printers. Manage supply, printer/mail/clerical, and conference rooms. Order supplies for these rooms and keep organized.

Prepare various weekly and monthly reports to be shared with management and departments.

Track and maintain various lists, logs, schedules and reports. These may include equipment inventories, facility usage reports, SDS, materials and others. Update spreadsheets as necessary. Facilitate payment for invoices and billing.

Responsible for revising ISO procedures as requested. Duties may include updating procedures, tracking and obtain approvals, and data entry.

Schedule removal of scrap products and all hazardous waste materials by contacting vendors for pick up. Ensure removal is performed in a timely manner.

Coordinate onsite meetings and trainings, including prep of rooms, ordering food and clean-up.

Keep employee roster updated for use during emergencies. Security, Fire system and ADT point person and key user. Maintain all keys, badges and phone system for plant.

Assist with coordination of plant events.

Web editor for North America Escalator Division.

Vendor management for maintenance non-production purchasing, such as cleaning services, utilities and uniforms.
All other duties assigned by management.

What you bring

Education/Experience:
Associate or Bachelor’s degree preferred.
3-5 years of Customer Service and/or Administrative experience.

Language Ability:
Excellent communication Skills – verbal and written.

Math Ability:
Proficiency in mathematics.

Reasoning Ability:
Proven good decision making, goal setting, problem solving, time management, organizational skills.

Computer Skills:
Computer Skills – proficient in Microsoft Word, Excel, PowerPoint -SAP system knowledge a plus.

Certificates and Licenses:
No certifications needed.

Travel:
Minimal (<5%)

What’s in it for you?

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

We Elevate… Your Career

Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyway! You may just be the right candidate for this or other roles!

• Safety: Uphold the highest safety standards for all.
• Integrity and Trust: Foster honest, ethical relationships.
• Create Value for the Customer: Deliver innovative, reliable solutions.
• Quality: Ensure excellence in every product and service.
• Commitment to People Development: Nurture our people, they are the heart of our success.

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At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.