Executive Assistant
Job Description
Job Description
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.
Responsibilities:• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.
• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.
• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.
• Handle booking travel arrangements with attention to detail and cost efficiency.
• Serve as the primary point of contact for the executive, managing communications and correspondence.
• Maintain confidentiality while handling sensitive information related to business operations.
• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.
• Support day-to-day administrative needs, including document preparation and record keeping.• Proven experience in an Executive Assistant or similar administrative role.
• Strong proficiency in calendar management and scheduling tools.
• Expertise in arranging and coordinating travel plans.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Clear and effective communication skills, both written and verbal.
• High level of discretion and ability to handle confidential information.
• Proficiency in relevant software, including Microsoft Office Suite and scheduling applications.
• Detail-oriented with a proactive approach to problem-solving.
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