Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing the full cycle of client invoicing, cash application, account reconciliation, and collections across multiple business units and entities. This role supports our project-based billing environment, ensuring invoices are accurate, timely, and aligned with client contracts, and statements of work (SOWs). The ideal candidate thrives in a fast-paced consulting environment, is highly detail-oriented, and understands the importance of cash flow in a growing organization.

Requirements

Billing & Invoicing

• Prepare and issue high-volume monthly invoices (including milestone, time & materials, and fixed-fee billing).
• Review SOWs, contracts, rate schedules, and purchase orders for billing accuracy.
• Validate collections data, project hours, and reimbursable expenses prior to invoice submission.

Cash Application & Reconciliation

• Apply customer payments accurately and timely in the accounting system.
• Reconcile customer accounts and investigate discrepancies.
• Research and resolve unapplied cash or short payments.
• Monitor and maintain accurate customer account balances.

Collections & Customer Communication

• Monitor aging reports and follow up on past-due accounts.
• Communicate professionally with customers regarding outstanding balances.
• Escalate delinquent accounts as necessary.
• Document collection activity and payment commitments.

Month-End Close & Reporting

• Assist with month-end close procedures related to AR.
• Prepare AR aging reports.
• Support audits by providing documentation and reconciliations.
• Support forecasting of cash collections.
• Ensure compliance with internal controls and company policies.

Process Improvement

• Maintain and update AR Standard Operating Procedures (SOPs).
• Identify opportunities to streamline billing and collections processes.
• Ensure compliance with internal controls and segregation of duties.
• Support automation initiatives within NetSuite or other financial tools;

Other duties may be assigned based on departmental needs

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2+ years of accounts receivable or billing experience.

Technical Skills

• Experience with NetSuite or comparable ERP system.
• Strong Microsoft Excel skills (pivot tables, lookups, reconciliations).