Office assistant - dean of students

Allendale, MI

Full Time

R102668

Job Summary: Provide administrative and confidential clerical support for the Assistant Dean of Students, the Director of Student Conduct and Conflict Resolution, and Dean of Students and Office of Student Conduct and Conflict Resolution Offices. This includes planning, coordination, scheduling, implementation of projects, events and services and supervision and evaluation of Student Employees.

Salary & Benefits: C4 Level. Minimum starting salary of $22.04 per hour

including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.

Essential Functions

• Provides administrative and clerical support to the Dean of Students Office and the Office of Student Conduct and Conflict Resolution staff, specifically the Assistant Dean of Students and the Director of Student Conduct and Conflict Resolution, including scheduling and managing calendars, correspondence, travel, and coordination and implementation of special projects and programs.
• Oversees all aspects of student employees including hiring, training, scheduling, supervision, and evaluation.
• Generates reports, correspondence, presentations, and other materials using various computer systems including Outlook, Microsoft Office, Microsoft Teams, website content management system (CMS), Workday and Maxient software.
• Coordinates planning for meetings and programs including scheduling space, participant coordination, media equipment, food service.
• Manages office supply inventory and purchases.
• Develops/maintains web pages and coordinates responses to office web inquiries.
• Completes projects as assigned by the staff which may involve planning, coordinating work, analyzing data, and/or preparing annual reports and assessments.
• Coordinates the student and alumni background check process for the Dean of Students Office and Office of Student Conduct and Conflict Resolution.
• Encourages a safe and affirming environment that works to eliminate barriers impeding student development and achievement. Demonstrates a commitment to equity and inclusion.
• Other duties as assigned.
  
  

Required Qualifications

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.
  
  

Preferred Qualifications

• Bachelor's degree
• Higher education experience
• Supervisory experience
  
  

Supervision Received

Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.

Working Conditions

Normal office environment 8am-5pm M-F with option for one remote day per week.

How To Apply

Attach your cover letter and resume. You may add additional required documents here. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Assistant Dean of Students Emily First, mailto:[email protected]:[email protected]. If you need technical assistance, please contact

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Application Deadline: Application closes April 28, 2025 at 11:59pm.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.

To apply, visit

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