Administrative Support

About the Role

We're looking for a highly organized and flexible Administrative Support professional to join our team. In this role, you'll play a key part in keeping our facility running smoothly by managing staff schedules, ensuring adequate coverage, and supporting Administrative Services. If you thrive in a fast-paced environment, enjoy problem-solving, and have a talent for multitasking, this position is a great fit.

What You'll Do

• Create and maintain schedules for CNAs, PCNAs, RNs, and LPNs.

• Coordinate staffing for call-ins, time-off requests, and unexpected absences.

• Ensure adequate staffing levels across all shifts.

• Participate in weekly position control meetings to review staffing changes and needs.

• Support Human Resources with administrative tasks such as onboarding, filing, and recordkeeping as needed.

• Provide administrative support to other departments when required.

• Maintain accurate, confidential records and communicate schedule updates clearly to staff.

What We're Looking For

• High school diploma or equivalent (associate degree preferred).

• Previous experience in scheduling, staffing, or administration - healthcare experience a plus.

• Strong organizational skills with the ability to multitask and adapt quickly.

• Proficiency in Microsoft Office and scheduling software.

• Excellent communication skills and attention to detail.

• Professional, dependable, and team-oriented with a strong sense of confidentiality.

Why Join Us?

• Be part of a supportive team in a mission-driven healthcare environment.

• Opportunity to learn and grow with cross-departmental exposure.

• Competitive compensation and benefits package.

Physical Requirements:

Must be able to lift up to 25 lbs. Ability to walk, climb stairs, push and/or pull equipment and residents as needed. This position requires the ability to perform the essential functions described. These functions are not limited to the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.