Talent Together Executive Assistant

Who We Are

Talent Together is a statewide consortium of all 56 of the state’s Intermediate School Districts (ISDs) and Regional Educational Service Agencies (RESAs). The consortium has committed to working closely together and with key partners, including colleges and universities, the Michigan Department of Education, the Department of Labor, and the Michigan Educator Workforce Initiative to design and implement a suite of programs that provide pathways into the teaching profession. 

Talent Together seeks to provide equitable access and opportunity to the teaching profession by eliminating barriers and providing multiple levels of support to ensure candidates can complete a high-quality teacher preparation program. We acknowledge and respect participants’ diverse identities, cultures, and traditions and create environments where participants feel a sense of belonging so that, ultimately, children across Michigan learn from a more diverse and well-prepared teacher workforce.

What We Do

The Talent Together consortium has pledged to significantly increase access to the teaching profession by innovating to overcome common barriers such as the cost of coursework and the need to earn a living wage while seeking certification. By creating a Registered Apprenticeship Program that includes job-embedded coursework and comprehensive on-the-job support and learning from expert teachers, our consortium will create more opportunities for people in communities across our state, many of whom are already working and serving students in our schools, to successfully join and remain in the teaching profession.

What You’ll Do

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. In addition to standard administrative duties, the ideal candidate will assist with event planning and coordination, ensuring all company events are executed seamlessly.

Who You Are

The ideal candidate for this role:

• Has an entrepreneurial spirit. This person enjoys working in a fast-paced environment and does not get easily overwhelmed by shifting priorities and projects. 
• Is detail-oriented and a creative problem solver. This person anticipates challenges in advance and provides proactive solutions to complex problems.
• Is a critical and analytical thinker. This person likes to get in the weeds and enjoys analyzing data and translating this data for different stakeholders.
• Can build trusting and authentic relationships quickly with a variety of stakeholders who have diverse life and work experiences.
• Is self-directed and independent. This person will work independently to build systems from the ground up which requires discipline and focus.
• Has excellent communication skills. This person is skilled at both written and verbal communication and can adapt communications for different audiences.
• Believes there is more than one right way for someone to be successful. This person knows that overcoming challenges in order to achieve education and career goals often involves creative problem-solving. This person believes that every candidate can be successful, with the right combination of customized support and advocacy. 
• Can navigate and excel within the complexities of a virtual workplace. This person quickly builds skill with online tools (including the Google workspace), while establishing trusting relationships with colleagues and contributing to a positive team culture.
• Takes ownership of their work while operating within a feedback-rich culture.  This person puts ideas and solutions forward, and then adapts based on feedback and input from colleagues, driving towards effective execution.

Minimum Qualifications

• Associates degree (required) bachelor's degree (preferred) in business, administration or related field
• Proven experience as an Business Assistant, Executive Assistant, Administrative Assistant or in a similar role.
• Event planning experience with a demonstrated ability to manage and execute events successfully.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Excellent time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to maintain professionalism and discretion in handling sensitive matters.
• Proactive and resourceful, with the ability to solve problems quickly and efficiently.

Essential Duties and Responsibilities

Executive Support:

• Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls and correspondence, responding on behalf of executives when appropriate.
• Prepare expense reports, invoices, and track budgets for the executive team

Event Planning & Coordination:

• Plan, organize, and execute corporate events, conferences, meetings, and employee engagement activities.
• Coordinate logistics for events, including venue selection, catering, transportation, and guest accommodations.
• Work closely with vendors, contractors, and other event-related contacts to ensure smooth operations.
• Manage event budgets, track expenses, and provide cost-effective solutions.
• Ensure all events are executed on time and align with company goals and objectives.

Office Management:

• Maintain office supplies and ensure smooth daily operations of the office environment.
• Handle general administrative tasks such as filing, faxing, copying, and preparing correspondence.
• Assist with the onboarding of new employees and prepare necessary materials.

Communication & Coordination:

• Serve as the main point of contact for executives with internal and external stakeholders.
• Prepare and proofread written communications, ensuring clarity and professionalism.
• Coordinate internal communications and ensure that information is distributed effectively across departments.

Salary and Benefits

Salary range of $71,553 - $82,192 based on qualifications and experience. Benefits include: health, vision, and dental insurance; paid time off; employee assistance program, long term disability insurance; life insurance; and retirement benefits through the Michigan Public School Employees’ Retirement System (MPSERS).

Terms of Employment

Full time, non-union position; hybrid work environment. This position reports to Talent Together Executive Leadership. This role is based in a home office. All Talent Together staff members are required to travel to various locations in the state.