Account Payable Specialist

Job Description

Job Description

Accounts Payable Specialist - Property Management Company

Bingham Farms, MI.

The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, utility bills, and other payables for our multifamily and commercial real-estate portfolio’s. This role ensures compliance with company policies, internal controls, and property-level budgets while maintaining strong vendor relationships. The AP Specialist works closely with property managers, accountants, and corporate finance teams to support efficient operations and accurate financial reporting.

Key Responsibilities

Invoice Processing & Coding

• Review,verify, code, and process high-volume invoices in Yardi Voyager (or other property management systems).
• Ensure invoices are processed in accordance with company policies.

Vendor Management

• Maintain accurate vendor records, including W-9s, insurance certificates, and ACH information.
• Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.
• Monitor vendor compliance with company requirements (insurance, tax documentation, etc.).
• Responsible for annual 1099 processing.

Payment Processing

• Prepare weekly check runs, ACH batches, and other disbursements.
• Ensure timely payments to avoid late fees and preserve vendor relationships.
• Review and process security deposit refunds.

Internal Controls & Compliance

• Adhere to company policies, internal control procedures, and SOX compliance standards.
• Assist with internal control testing and annual audits as needed.
• Maintain documentation for all AP transactions in compliance with record retention policies.

Collaboration & Reporting

• Work with property managers, accountants, and regional directors to resolve any invoice discrepancies.
• Assist accountants with monthly close processes by ensuring invoices are processed timely.
• Provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.

Qualifications

• Education: Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Experience: 2+ years of accounts payable experience in multifamily or commercial property management preferred.
• Systems: Proficiency in Yardi Voyager or similar AP/property management systems preferred.
• Skills:
• Strong attention to detail and accuracy.
• Ability to manage high-volume processing in a deadline-driven environment.
• Excellent communication and problem-solving skills.
• Proficient in Microsoft Excel and Outlook.

Competencies

• Accuracy & Attention to Detail – Ensures completeness and correctness of work.
• Time Management – Prioritizes tasks and meets deadlines in a fast-paced environment.
• Teamwork & Collaboration – Works effectively with property teams and corporate staff.
• Integrity & Confidentiality – Handles sensitive vendor and financial data responsibly.

Please email resume: [email protected]

Ben Schwartz | President | Harper Associates

Direct: (248) 737-0431 | Fax (888) 737-8525

[email protected] |

Company Description

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry. Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs. Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from.

Harper Associates is an equal employment opportunity employer and recruiter. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Harper Associates also prohibits harassment of applicants or employees based on any of these protected categories. It is also Harper Associates’ policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions or recommendations.

Company Description

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry. Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs. Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from.\r\n\r\nHarper Associates is an equal employment opportunity employer and recruiter. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Harper Associates also prohibits harassment of applicants or employees based on any of these protected categories. It is also Harper Associates’ policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions or recommendations.