Administrative Assistant

JOB DESCRIPTION

For over 30 years, JNS has been operating in Ann Arbor and the surrounding areas as a family-owned and operated janitorial service company. With extensive experience, JNS is a service provider which leads by example in professionalism, quality service, and commitment to the highest standards of excellence.

We are looking for a reliable office manager who will undertake a broad set of human resources and administrative tasks, accounting, and human resources tasks. You will have to ensure our office's efficient and smooth day-to-day operation. This role will also include responsibilities related to property management. You should have excellent oral and written communication skills with a solutions-driven attitude and be able to organize work using tools, like MS Excel and office equipment. It is also required to have previous experience as an office manager or, a similar position, and familiarity with our industry.

This is a full-time position that will be performed as an 8-hour shift from Monday-Friday. Spanish speaking ability is highly preferred.

RESPONSIBILITIES

Office Management

• Manage phone calls and correspondence (including email, memos, mailings, and forms)
• Preparation of regularly scheduled reports
• Utilize various technical programs to perform accounting, customer management, and human resources tasks
• Assist with a variety of administrative projects as assigned
• Review and update office policies and procedures
• Monitor and manage supplies inventory
• Prepare and submit management reports
• Collaborate with executive and management roles to handle requests and queries
• Attends social media
• Maintains job postings and schedules interviews
• Create and maintain vendor files
• Assist in vendor compliance
• Assist with property management scheduling and communications

Accounting

• Performs data entry and schedules accounts payable
• Assists in maintaining journal entries and other financial-related records
• Troubleshoot discrepancies and applies creativity in solving complex problems
• Assist with property management-related accounting including rent payments and releasing security deposit

Human Resources

• Assists with HR Department to perform a variety of tasks as assigned
• Assists with onboarding employees
• Assists with documentation and data management and facilitate
• Provides HR administrative support functions as assigned

REQUIREMENTS

• 3+ years experience working as an office manager or in other relevant positions
• High school degree or equivalent
• Spanish-speaking ability is highly preferred
• Significant experience with office management systems and procedures
• Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
• Strong time management and problem-solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills, with close attention to detail
• Strong organizational skills with the ability to multi-task