Office Administrator (Part-Time, Hybrid)

Job Description

Job Description

Part-Time Office Administrator (Hybrid) | 10–15 Hours/Week | Charlevoix, MI

Location: Charlevoix, MI
Schedule: Hybrid | Approximately 10–15 hours per week
Pay: $20.00 per hour

Carve Electric is seeking a reliable, organized, and detail-oriented Part-Time Office Administrator to support our growing electrical contracting business. This position is ideal for someone who enjoys administrative work, staying organized, and helping keep day-to-day operations running smoothly.

This is a hybrid position with approximately 3–5 hours in our Charlevoix office one day per week , with the remaining work completed remotely on a flexible schedule.

Responsibilities

• Monitor and manage company voicemail and phone messages
• Monitor and organize company email inboxes
• Order office supplies as needed
• Create and manage job postings for open positions
• Request, track, and maintain Certificates of Insurance (COIs) and W-9 forms
• Enter and maintain customer information in QuickBooks Online
• Assist with permit applications and permit tracking
• Manage incoming and outgoing mail
• Receive and record customer payments and checks in QuickBooks Online
• Provide general administrative support to ownership and field operations
• Assist with document organization and office recordkeeping

Qualifications

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• High attention to detail and accuracy
• Proficiency with Microsoft Office and/or Google Workspace
• Experience with QuickBooks Online preferred but not required
• Previous administrative, office support, or customer service experience preferred

What We Offer

• Flexible schedule
• Hybrid work environment
• Opportunity for additional hours and increased responsibilities as the company grows
• Supportive, family-oriented team culture
• Meaningful role within a growing local business

If you are dependable, organized, and enjoy helping a business stay efficient and well-organized, we'd love to hear from you.