Accounts Payable Specialist

Description

Job Title: Accounts Payable Specialist

FLSA Status: Exempt

Status: Full-Time

Salary: $45,000 - $50,000 Annually, Depending on Qualifications

Location: Ypsilanti, MI/HYBRID

Position Description Summary:

Under the close direction of senior personnel, the Accounts Payable Specialist prepares and processes payments accurately and timely. Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments. Analyzes invoices and expense reports for accuracy and eligibility for payment. Reconciles bills and balances accounts. Identifies and resolves any discrepancies to an account. Tracks all payment and transaction records using applicable systems. Prepares accounts payable register and related reports in a timely manner. Maintains vendor files.

Requirements

Essential Duties of the Position:

• Reviews invoices for appropriate documentation prior to payment.
• Ensures timely payments of vendor invoices and expense vouchers.
• Maintains accurate financial records.
• Assists with month-end close.
• Collects credit card backup, vouchers, statements and reconciles payments.
• Investigates billing discrepancies and resolves issues with vendors.
• Collects vendor documents (W9, vendor setup and COI).
• Prepares 1099 reporting.
• Reviews and vouchers complex payroll entries.
• Reconciles balance sheet accounts monthly.
• Completes and submits subcontractor payment confirmations.
• Processes A/R transactions.
• Provides A/R reporting as requested/needed.

General Support:

• Assists with month-end invoicing process (Project Manager Review Report)
• Completes general and administrative tasks/projects as assigned

Education and Experience:

• Certification or associate’s degree in business and 2 years of experience preferred.
• Above average EXCEL skills
• Experience with accounting software - Preference given to applicants with Vantage Point software experience

Knowledge, Skill, and Abilities:

• Ability to learn new skills and abilities through on-the-job training.
• Thorough understanding of Microsoft Office suite.
• Ability to self-motivate.
• Ability to analyze and interpret financial data.
• Above average communication skills, both oral and written.
• Attention to detail with respect to quality standards.
• Organization skills

Physical Demands:

The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to stand, sit for long periods of time, bend, use hands to manipulate (type), perform repetitive motions, talk and hear; walk; sit, and lift or move no more than twenty five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral visions, depth perception and the ability to adjust focus.

Mental Demands:

While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems, use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with occasional interruptions, and interact with staff and other organizations. Must have the ability to manage stressful situations in a calm, professional manner and exhibit good judgment.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Primarily in an office environment.

Work Location:

Ypsilanti, MI

Reporting Relationships:

Position reports to the Controller

Supervisory Responsibility:

None

Travel:

None

This position description is intended to describe the general nature and level of work being performed by a person assigned to this job. This is not to be construed as an exhaustive list of all duties that may be performed by an employee so classified.

Jacobsen|Daniels is an Equal Opportunity Employer and strives for diversity. J|D, in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets