TO Accounting Clerk

Only SCIT Members May Apply

Full-Time

4/19/24-4/24/24

Days and Shifts: M-F, 8a-5p

Wage: $17.10

• Eligible Employer for Public Student Loan Forgiveness as a U.S. federal, state, local or tribal government

Position Summary:

Purpose of this position is to provide an opportunity for a SCIT Tribal Member to pursue a career in the accounting field. This position requires the applicant to continue to pursue their Bachelor's Degree in Accounting while employed as the Accounting Clerk. The accounting clerk will perform accounting functions under the direction of the Tribal Comptroller and Accounting Manager. The position will provide office support in the day-to-day operations of Tribal Accounting and Per Capita.

Essential Duties and Responsibilities:

• Assist Accounting Specialist with validation of Tribal Member loan requests.
• Reconcile monthly tribal member loan receivable balance to the general ledger.
• Reconcile multiple assigned bank accounts on a monthly basis.
• Reconcile daily bank deposits. Verify cash, check, account number, department that is included on each receipt.
• Download daily bank detail information for all Tribal Operations bank accounts.
• Maintain weekly spreadsheet utilized by committees in regards to current financial status of programs and projects.
• Cross training on the Mno program, including personnel changes/updates, bank updates, and transfer requests related to the pay cycle.
• Accept all monetary payments at the front desk and issue a receipt from the financial system for all transactions. Verify all monies collected from the daily cash report.
• Distribute Tribal Member loan checks.
• Access Tribal Member information for any inquiries.
• Compile and maintain reports and spreadsheets as requested using MS Excel and other software.
• Maintain data accuracy with Per Capita software for name changes, POAs, social security numbers and address changes. Follow up with correspondence or phone calls with discrepancies.
• Use Per Capita software for day to day information pertaining to per capita payments, policies, and procedures, including requests for income verification, check stubs, pay advices, and 1099s with written authorization for release to third parties.
• With authorized signatures from Tribal Council, complete check inquiries and process stop payments through the current financial institution website.
• Follow-up on all outstanding per capita checks and address with required action.
• Follow up with correspondence to Tribal Members and custodial parents of minors with any missing social security cards and ensure appropriate policies are enforced.
• Follow-up with correspondence or phone calls when mail is returned for a Tribal Member due to invalid addresses. Ensure addresses are verified before releasing checks from the Per Capita office as required by policy.
• Organize office and assist associates to optimize procedures, including research and analysis.
• Review and process Per Capita, Federal, State, Direct Deposit, Stop Direct Deposit, FOC, authorization and Tribal Member loan applications.
• Attend meetings and training as directed by management staff.
• Learn and follow all SOPs established for Per Capita, including knowledge of and utilization of the HR system. Must review SOPs annually for updates or needed changes.
• Assist with all areas of the Per Capita function, including entry and data retrieval in the HR system.
• Provide assistance and backup for Accounting and Per Capita as needed, routinely engaging in software/departmental trainings.
• Perform receptionist duties as assigned.

• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• Must maintain strict confidentiality and present a positive, professional demeanor and image at all times.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

Contacts/Purpose of Contacts:

• Empowered to interact with employees within the department and within the organization, with Tribal Council members, Tribal members, and with the general public to accomplish the objectives of the organization.

Job Requirements

• High School Diploma or GED.
• Two (2) years of college in Business Administration, Management or related field.
• One (1) year administrative support experience.
• An equivalent combination of education and directly related experience may be considered.
• Must be able to pass background check to meet the employment eligibility requirements as they pertain to the position.
• Must be a member of the Saginaw Chippewa Indian Tribe

Desired Qualifications:

• Associate's Degree.

License, Certification, or Special Requirements:

• Prospective candidates must commit to pursuing their college education until they attain a Bachelor's Degree in Accounting, which in turn will provide the necessary skills for advancement in the Accounting career field with the Saginaw Chippewa Indian Tribe.
• Must complete at least one (1) class per semester in a Business or Accounting related field.
• Native American preference shall apply to all positions.