Fuels Manager
POSITION OVERVIEW
The Fuels Manager ensures proper operation of process equipment including the Tank Farm, Fuels buildings, and other central systems supporting Powertrain Lab operations. This role executes responsibilities within JLL's Facility Management program, managing fuel operations and spare parts inventory for the client.
KEY RESPONSIBILITIES
Fuel Operations Management
- Oversee Tank Farm operations including reporting, maintenance, and repair activities
- Monitor fuel levels for Racing and R&D Operations with daily manual readings (up to twice daily until Building Management System is fully operational)
- Coordinate all fuel deliveries and on-site distribution for all operations
- Manage drum storage for Test Wings 1, 2, 3, and Racing operations
- Maintain Work Process Orders (WPO) with first-in-first-out methodology and proper labeling protocols
- Upload volumetric calculations into Santorin and distribute fuel data to Racing and Wing 3 upon new fuel arrivals
- Review Bills of Lading (BOL) for all incoming fuel shipments
- Collect, package, and ship fuel samples following established protocols
- Monitor and maintain fuel data for Test Wings 1, 2, and 3
- Compile usage data for Environmental reports
- Diagnose and repair all fuel-related equipment
- Oversee routine and regulatory preventative maintenance programs
- Maintain fuel-specific spare parts and specialty tools inventory
- Collaborate with shift supervisors on spare parts inventory management for client areas
- Review and maintain min/max quantities for spare parts in Maximo system
- Manage mechanical systems including HVAC/R, temperature control, scavenge exhaust systems, and indoor air quality
- Implement predictive and preventative maintenance strategies
- Maintain Standard Operating Procedures (SOPs), Technical Information Sheets (TIS), and pre-task plans for each fuel operation
- Ensure OSHA, State, and Local regulatory compliance
- Support HAZMAT compliance and ISO standards
- Assist with Environmental Health & Safety initiatives and emergency response
- Utilize Building Management System for data collection and monitoring
- Complete timely PPS/Downtime reporting and monitoring
- Supervise JLL UAW Trades personnel (Electrician, HVAC, Helper)
- Coordinate employee PTO/vacation scheduling and coverage
- Maintain employee training schedules and records
- Participate actively in GMS and BPD requirements
- Conduct layered audits and fulfill on-call duties
- Achieve employee safety training compliance targets
- Ensure timely safety incident reporting and monitoring
- Minimize recordable and lost workday case injuries
- Complete safety preventative maintenance and repairs within established timeframes
- Utilize pre-task planning methods for all operations
- Manage Help Desk immediate work orders within 24-hour target
- Achieve overall program PM completion and repair completion metrics
- Maintain general housekeeping in affected work areas
- Provide spill response and emergency services support
- Coordinate waste removal programs
- Education: Associate or Bachelor's degree in Facility Management, Engineering, or related field, OR equivalent combination of education and experience
- Experience: Minimum 3 years in facility management with automotive manufacturing or industrial operations
- Technical Knowledge: Extensive understanding of fuel handling systems, Tank Farm operations, and HVAC/R systems
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Access)
- Regulatory Knowledge: Working knowledge of OSHA, Environmental, HAZMAT, and ISO compliance requirements
- Communication: Strong written and verbal communication skills with proven ability to coordinate cross-functional teams
- Attention to Detail: Demonstrated ability to maintain accurate records, perform data collection, and monitor complex systems
- Maintenance Systems: Experience with Computerized Maintenance Management Systems (CMMS) such as Maximo
- Safety Focus: Proven track record in safety management and incident prevention
- Leadership: Ability to supervise and coordinate trade personnel effectively
- Bachelor's degree in Facility Management, Mechanical Engineering, or related field
- 5+ years of facility management experience in automotive testing or manufacturing environments
- Experience with Building Management Systems (BMS) and Andon systems
- Familiarity with Santorin or similar volumetric calculation software
- Certifications in HVAC/R, environmental compliance, or facility management
- Experience in automotive powertrain testing operations
- Project management experience
- Lean manufacturing or continuous improvement training
- Previous experience managing union workforce
- Emergency response team training or certification
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