Office Manager

Mission:

Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope.

Overview:

The Office Manager is primarily responsible for data entry, preparing several monthly reports, filing, check processing, copying, reception and overall administrative support for the Executive Director. As the first point of contact for visitors and inquiries, this is a vital and busy role, requiring the ability to successfully multitask and prioritize, take initiative, and maintain a high level of professionalism.

Essential Functions:

• Answer phones, take messages, redirect calls, and greet/direct office visitors.


• Manage employee onboarding, orientation and maintain HR staff files and documentation.


• Collect committee reports, send out needed reminders, collate board meeting packets and distribute board meeting packets.


• Assist with bookkeeping functions of the affiliate (coding accounts payable/receivable, paying bills, tracking unpaid invoices, submitting payroll, distributing financials weekly to accountant)


• Monitor, maintain, order and stock all office supplies as needed within established budget.


• Maintain insurance policies, certificates and vehicle registrations.


• Collect, sort and distribute incoming mail.


• Maintain & update volunteer database.


• Oversee monthly mortgage payments, keep reporting up to date and prepare annual escrow analysis for HFHEB serviced loans.


• Keep ED updated on all pertinent events and issues.


• Keep work areas clean and organized.


• Other duties as required.

Knowledge, Skills and Abilities:

• Proficient with all Microsoft Office tools, proficient with QuickBooks, and other databases.


• Exceptional organizational skills and the ability to manage multiple projects simultaneously.


• Dependable and punctual.


• Maintain high levels of professionalism with demonstrated ability to handle sensitive information and adhere to confidentiality protocols.


• Ability to treat a diverse group of individuals with courtesy, dignity and respect.

Education, Training and Experience Requirements:

• Associate’s degree or equivalent work experience required.


• Accounting experience preferred.


• Ability to pass a background check.