Paralegal - Estate & Trust Administration

Estate & Trust Administration Paralegal
Hybrid or In-Office | Competitive Salary + Bonuses + Monthly Stipend

Build a meaningful legal career helping families navigate life’s most important transitions with a collaborative team that values precision, professionalism, and client care.

About the Firm

Northern Law is a growing law firm focused on probate, trust administration, and estate planning. Our work centers on helping families protect their legacy, navigate complex legal processes, and move forward with confidence.

We take pride in combining strong legal expertise with thoughtful client service. Our team works closely together, supports one another, and values the professionalism and dedication each member brings to the firm.

As our practice continues to grow, we are seeking an Estate & Trust Administration Paralegal who enjoys working in a collaborative environment and takes pride in producing high-quality work.

Why Work Here

Many legal professionals reach a point where they want more than simply managing files or meeting deadlines. They want their work to matter.

At Northern Law you will be part of a team that helps clients during some of the most important and sensitive moments in their lives.

Here you will find:

• A supportive, team-oriented office environment
• Attorneys who value the expertise and contributions of experienced paralegals
• Meaningful client interactions where your work directly impacts families
• A growing firm with opportunities to expand your skills in estate planning and trust administration
• Flexibility through hybrid scheduling options or full-time in-office work

About the Role

This paralegal position primarily supports the firm’s estate and trust administration practice, including probate estate matters and trust administration. The role plays a key part in assisting attorneys and helping guide matters through the administration process from opening through completion.

You will work closely with attorneys, clients, financial institutions, and court personnel to help ensure probate and trust administration matters move forward efficiently and accurately.

While the primary focus of this role is estate and trust administration, experience with estate planning documents and processes is helpful and may provide opportunities to assist the estate planning team as needed.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple matters simultaneously while maintaining clear communication with clients and the legal team.

The position may be structured as full-time in-office or hybrid, depending on experience and the needs of the team.

Key Responsibilities

• Assist attorneys with probate and trust administration matters by preparing and filing documents and helping move estates and trusts through the administration process from opening through completion
• Prepare court filings, correspondence, and documentation related to probate estate and trust administration
• Assist with preparation of real estate documents associated with probate estates and trust administration matters
• Maintain organized case files and electronic document systems to ensure accurate recordkeeping and efficient retrieval of information
• Track deadlines and filing requirements to ensure timely completion of court filings and administration tasks
• Coordinate communication with clients, courts, financial institutions, and other outside professionals involved in estate and trust administration matters
• Collaborate with attorneys and team members to support the efficient progression of matters from opening through completion
• Provide support to the estate planning team when needed, including assisting with preparation of wills, trusts, and powers of attorney

Requirements

• Bachelor’s degree, paralegal certificate from an accredited institution, or equivalent professional experience
• Prior paralegal experience preferred, particularly in probate, trust administration, or estate planning
• Working knowledge of probate procedures and estate planning documents such as wills, trusts, and powers of attorney
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office and legal practice management software
• Ability to manage multiple matters and deadlines simultaneously
• High attention to detail and commitment to accuracy
• Ability to work both independently and as part of a collaborative team

Benefits

We value our team members and offer benefits designed to support both professional success and personal well-being.

• Salary Range: $39,500 – $44,500 base salary commensurate with experience
• Plus monthly stipend and bonus opportunities
• Estimated total compensation potential: $43,000 – $52,000 annually
• 401(k) with 3% employer match
• Monthly stipend in lieu of health insurance
• Paid holidays
• Vacation time
• Flexible hours and flex-time options
• Annual Office Retreat
• Supportive team culture that values work-life balance

We take a team approach to client service. Every member of our office is familiar with our clients’ matters and works together to provide thoughtful, responsive support.

How to Apply

If you believe this role aligns with your experience and interests, please share a cover letter with your application to tell us why you believe you would be a strong fit for this position. Please feel free to include any additional materials you feel would help us learn more about your experience.

We truly appreciate the time and thought you invest in your application and look forward to connecting with candidates whose experience and goals align with our team.

All inquiries will be held in strict confidence. Come join us as we serve our community!