Administrative Assistant (Scheduler)

For further inquiries regarding the following opportunity, please contact our Talent Specialist:

Balaji at (630) 847-1776

Title: Administrative Assistant (Scheduler)

Location: Onsite at Saginaw, MI (Once plant is finished, position will move to Hemlock, MI)
Duration: 7 Months

Work Schedule: Must be able to work a 2-3-2-day shift schedule (works alternating weekends). Manager will ensure 40 hours a week are worked, so flexibility for working over 8 hours a day may be required.

Candidates must be local



Purpose of the Position :

• We are seeking a reliable and detail-oriented Scheduling Assistant to support the Operations team.
• This role will assist with administrative tasks related to scheduling and ensure smooth day-to-day operations.

Key Responsibilities:

• Assist with processing employee time-off requests and ensure proper documentation.
• Input schedule updates into the system as directed by the Scheduling Coordinator.
• Maintain accurate records of employee hours, absences, and schedule changes.
• Help prepare and distribute schedules to employees, ensuring timely communication.
• Post available overtime opportunities as directed and track responses from employees.
• Monitor and update scheduling boards or digital tools as needed.
• Provide administrative support during the resolution of scheduling conflicts.
• Assist with generating basic reports and summaries for the Scheduling Coordinator.
• Communicate changes in schedules to team members under the direction of the Scheduling Coordinator.

Qualifications:

• Must be at least 18 years of age and possess a high school diploma or GED.
• Proficiency in Microsoft Excel and the ability to perform basic functions such as data entry and formatting.
• Strong communication and organizational skills.
• Ability to manage tasks efficiently and meet deadlines.
• Detail-oriented with a focus on accuracy.
• Experience in administrative or clerical roles preferred but not required.

Required skills :

• Demonstrated proficiency in Excel This is the main requirement.
• In addition, candidates must be very organized, detailed and structured.
• This role is very mechanical in nature and needs someone who is methodical and efficient.

Interview process: Phone screen, then onsite interview. Some candidates may go straight to onsite interview.

About us:

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.