Executive Assistant (Remote)

Company: IQVIA
Job Title: Executive Assistant (Remote)
Job Type: Full-Time
Work Location: Remote (United States)
Salary: $80,000 - $105,000 per year, depending on experience, qualifications, and location

About IQVIA

IQVIA is a global leader in healthcare analytics, technology solutions, and clinical research services. We help healthcare organizations, life sciences companies, and researchers improve patient outcomes through advanced data, innovative technology, and human expertise. We are committed to fostering a collaborative, inclusive, and high-performing workplace where employees can thrive professionally and personally.

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to senior executives in a fast-paced remote environment. This role is ideal for a professional who excels at executive administration, project coordination, communication management, and strategic support.

Position Summary

The Executive Assistant serves as a trusted partner to executive leadership, ensuring seamless daily operations through effective calendar management, communication coordination, meeting preparation, and administrative support. The successful candidate will possess exceptional organizational skills, sound judgment, strong attention to detail, and the ability to manage confidential information with professionalism and discretion.

This role requires a self-motivated individual who can anticipate executive needs, prioritize competing responsibilities, and contribute to organizational success in a remote work environment.

Key Responsibilities

Executive Support

• Manage complex executive calendars, appointments, and scheduling priorities.
• Coordinate internal and external meetings across multiple time zones.
• Prepare agendas, presentations, reports, briefing materials, and meeting documentation.
• Organize virtual meetings using Microsoft Teams, Zoom, and other collaboration platforms.
• Monitor executive communications and assist with email management and correspondence.
• Screen and prioritize requests, inquiries, and communications.
• Coordinate travel arrangements, itineraries, and expense reporting as required.

Administrative Management

• Maintain confidential records, files, and executive documentation.
• Draft, proofread, edit, and distribute professional correspondence and reports.
• Develop and maintain organized digital filing systems.
• Track deadlines, deliverables, and action items to ensure timely completion.
• Support executive workflow optimization and administrative processes.
• Manage document preparation, formatting, and record retention activities.

Project and Operations Support

• Assist with strategic initiatives and special projects.
• Coordinate activities between executives, departments, and external stakeholders.
• Conduct research and compile information for executive review.
• Monitor project timelines and provide regular status updates.
• Support organizational planning and operational initiatives.

Meeting and Event Coordination

• Schedule and coordinate executive meetings, leadership sessions, and company events.
• Prepare meeting materials and presentation decks.
• Record meeting notes and track action items when requested.
• Coordinate logistics for virtual and occasional in-person meetings.

Stakeholder Communication

• Serve as a professional liaison between executives and internal or external stakeholders.
• Maintain strong working relationships with leadership, clients, vendors, and employees.
• Respond to inquiries with professionalism and discretion.
• Ensure timely follow-up and communication on executive priorities.

Required Qualifications

• Associate degree or Bachelor's degree preferred.
• Minimum 4 years of experience as an Executive Assistant, Senior Administrative Assistant, Executive Coordinator, or related role.
• Experience supporting senior executives, directors, vice presidents, or C-suite leaders.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Google Workspace and virtual collaboration tools.
• Exceptional organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Strong attention to detail and problem-solving capabilities.
• Ability to handle sensitive and confidential information appropriately.
• Proven ability to work independently in a remote environment.

Preferred Qualifications

• Experience supporting executives within healthcare, life sciences, biotechnology, pharmaceutical, consulting, research, or technology industries.
• Familiarity with project management software such as Asana, Monday.com, Smartsheet, or Trello.
• Experience with CRM systems and business reporting tools.
• Knowledge of corporate governance and executive operations.
• Experience managing multiple executive stakeholders simultaneously.

Core Skills

• Executive Administration
• Executive Support
• Calendar Management
• Administrative Support
• Project Coordination
• Meeting Management
• Travel Coordination
• Executive Scheduling
• Stakeholder Relations
• Business Communication
• Confidential Information Management
• Microsoft Office Suite
• Google Workspace
• Remote Collaboration
• Document Management
• Data Reporting
• Organizational Skills
• Problem Solving
• Time Management
• Operations Support

Benefits

Eligible employees may receive:

• Competitive salary
• Annual performance-based bonus opportunities
• Medical, dental, and vision insurance
• 401(k) retirement savings plan with company match
• Paid time off (PTO)
• Paid holidays
• Life and disability insurance
• Employee assistance program
• Professional development and career advancement opportunities
• Flexible remote work environment
• Wellness programs and employee resources

Why Join IQVIA?

At IQVIA, you will be part of a global organization dedicated to advancing healthcare through innovation, data science, and technology. This position offers the opportunity to support executive leadership, contribute to meaningful initiatives, and build a rewarding career within a respected industry leader.

Equal Employment Opportunity Statement

IQVIA is an Equal Opportunity Employer and is committed to maintaining a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity.