Senior Executive Administrative Assistant
- Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
- Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
- Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
- Track deadlines and deliverables for CEO and President-related projects
- Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
- Serve as a trusted liaison between the CEO and President and internal/external stakeholders, ensuring timely follow-up‑, strong alignment, and consistent communication flow.
- Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
- Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
- Unlock additional time for the CEO and President to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
- Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO and President can operate effectively and focus on high-priority responsibilities.
- 10+ years in executive or administrative support roles, with at least 2 years’ experience supporting a President or C-suite executive strongly preferred.
- Background in high growth, fast-paced, technology or manufacturing environments (EV, automotive, technology, energy, or mobility experience a plus).
- Strong critical thinking, decision making, and ‑problem solving skills in a dynamic environment with the ability to anticipate‑ needs, propose solutions proactively, and resolve issues independently.
- Exceptional organizational, prioritization, and time management‑ skills; proven ability to manage multiple concurrent workstreams with precision.
- Demonstrated ability to work autonomously while building collaborative relationships across teams.
- Excellent written and verbal communication skills, with the ability to produce executive ready‑ content and tailor messaging to diverse audiences.
- High degree of discretion, integrity, and professionalism in handling confidential information.
- Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.
- Strong proficiency with productivity and collaboration tools (e.g., Microsoft 365, Teams, PowerPoint, Excel, and SharePoint).
- Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights
- Ability and curiosity to learn and navigate new technologies, systems, and internal tools quickly.
- Experience supporting virtual meeting management tools and executive communication platforms.
- Highly agile, resourceful, and solutions oriented.
- Calm under pressure with strong emotional intelligence and executive presence.
- Customer service‑ mindset with a bias for action and continuous improvement.
- Keen attention to detail paired with the ability to see the bigger picture.
- Bachelor’s degree preferred, or equivalent professional experience supporting executive leadership.
- Safety First
- Delight Customers
- One Team
- Relentless Improvement
- Fast, Frugal, and Scrappy
- Respectful Collaboration
- Positive Legacy
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