Administrative Assistant

Job Description

Job Description

Job Title

Administrative Assistant

Onsite:

This is an onsite position that requires the selected candidate to be onsite 5 days per week in Pontiac, Michigan.

About Us:

Lee Machinery Movers (LMM) has been a trusted partner for over 30 years, specializing in the installation and relocation of industrial machinery. From single machine moves to large-scale plant relocations, we excel in managing complex projects under the most demanding conditions. Our expertise, commitment to innovation, and unwavering focus on quality and safety have earned us a reputation as industry leaders in machinery moving and industrial solutions!

Position Summary:

Lee Machinery Movers is seeking a highly organized and proactive Administrative Assistant to join our operations team. This role is critical in ensuring smooth coordination of labor, equipment, and materials across multiple offsite projects. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and has a strong ability to manage competing priorities.

Responsibilities:

• Scheduling: Assisting with the coordination of labor, equipment, and materials for various offsite projects using LMM's scheduling software.
• Planning: Assist in managing the scheduling for upcoming projects based on award timelines, ensuring resource availability including the collaboration with estimators and project managers to fulfill equipment and labor demands.
• After-Hours Support: Occasionally handle after-hours calls to dispatch personnel and manage off-shift work.
• Asset Tracking: Monitor and track company assets by project and location using scheduling software and GPS asset management systems.
• Change Management: Respond to internal calls regarding project changes, new projects, or change orders, and update schedules accordingly.

Requirements:

• High school diploma or equivalent (Associate's degree or related certification is a plus).
• 3+ years of experience in an administrative support role (preferred).
• Previous dispatch or scheduling experience (preferred).
• Strong organizational and time management skills with attention to detail.
• Excellent problem-solving and analytical abilities to resolve scheduling conflicts.
• Proficiency in Microsoft Office Suite and ability to learn new software quickly.
• Ability to multitask and perform under pressure in a fast-paced environment
• Customer-focused with a commitment to providing outstanding service.

Benefits:

• Participation in the Lee Machinery Movers Employee Stock Ownership Program
• Company paid Health Insurance with an HSA option
• 401(k) with a Safe Harbor matching program
• Paid time off
• Paid holidays
• Access to onsite gym facilities

Explore our website to learn more about our projects, our team, and the exciting career opportunities that await you at Lee Machinery Movers. Join us in moving industries forward, one project at a time!