Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Job Description

This role involves supporting the Chief Operating Officer by performing a wide range of administrative and office support activities to facilitate the efficient operation of the company.

Responsibilities

• Answer, screen, and transfer inbound phone calls.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying and mailing.
• Maintain electronic and hard copy filing systems.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, emails, and presentations.
• Schedule and coordinate meetings, appointments, and travel arrangements for leadership.
• Prepare agendas for meetings and create schedules.
• Record, compile, transcribe, and distribute minutes of meetings.
• Open, sort, and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment and attend meetings as a proxy for leadership.
• Manage calendar to support community events and business development engagement.
• Complete expense reports for the Finance team.

Essential Skills

• Proficiency in Microsoft Office.
• Knowledge of principles and practices of basic office management.
• Strong written and verbal communication skills.
• Effective planning and organizing skills.
• Ability to prioritize tasks.
• Attention to detail and accuracy.
• Customer service orientation.
• Teamwork.

Additional Skills & Qualifications

• Experience in calendar management.
• Experience in administrative support.
• Experience in executive administrative support.
• Experience in travel management.
• Experience in executive support.
• Customer service skills.
• Proficiency with Outlook.
• Data entry skills.

Job Type & Location

This is a Contract to Hire position based out of Auburn Hills, MI.

Pay And Benefits

The pay range for this position is $37.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Auburn Hills,MI. Application Deadline This position is anticipated to close on Feb 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.