Accounts Payable Specialist

Job Description

Job Description

NuVue Foods, an Industry Leading Supplier to the Vending Business Dining, and Convenience Store Industry, is seeking an AP/Inventory Specialist who is detail-oriented, vendor focused and has excellent communication skills. As a member of the NuVue Team you will be part of a collaborative culture where everyone’s input is valued. The recent expansion of our facility will provide continuing personal and professional growth opportunities.

Job Overview: As an AP specialist, you will be responsible for Accounts Payable including accurate and timely processing of the company's invoices to include coding, processing and research. In Purchasing you will play a critical role in the daily operations by helping to ensure a seamless and efficient delivery of our certified fresh- food ingredients. This position is responsible for analyzing production schedules, managing inventory control points, and involved in procuring necessary ingredients and materials. In addition, also being responsible for providing a high level of communication to both internal and external vendors. Accounting Payable knowledge, basic math skills, communication skills and analytical skills are critical for this role.

Responsibilities and Duties:

• Communicate and respond to vendors regarding all aspects of the accounts payable process. This includes, but is not limited to, credit memos, credit requests, faulty charges etc.
• Maintain accurate and up-to-date Excel reports
• Research information to provide accurate and timely solutions
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
• Generate payment to vendors on a routine schedule and match the check with backup for review by the Senior Accounting Manager.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Maintain a filing system of all AP/AR documents to ensure easily available information.
• Monitor account balances for the Accounts Payable.
• Assist in managing inventory levels by monitoring stock and coordinating reorder points.
• Process purchase orders, bill of lading (BOL), and track shipments to ensure timely delivery of goods.
• Implement inventory control measures to minimize waste and ensure accurate stock levels
• Conduct regular inventory audits and analyze discrepancies to report to the VP of Operations
• Maintain accurate records of shipments, invoices, ingredient prices, and other supply chain activities.
• Maintain strong relationships with suppliers
• Coordinate the work of production planning and inventory
• Collaborate with other departments, including sales, logistics, and quality assurance, to ensure seamless operations.

Qualifications :

• Minimum of 3 years of experience in Accounts Payable & minimum of 1 year of Purchasing
• Ability to work independently and as part of a team in a fast-paced environment
• Strong problem-solving, analytical skills and work ethics
• Excellent verbal, written, organizational and interpersonal communication skills
• Two years of inventory experience
• Experience with USDA, FDA, SQF or HACCP certifications is highly desirable but not required
• Strong understanding of production processes and inventory control principles
• Proficient in Microsoft Office Suite, particularly Excel; experience with QuickBooks and supply chain software is a plus