Payroll Coordinator

Job Description

Job Description

The Payroll Coordinator provides support to the Payroll and HR functions by coordinating the bi-weekly payroll process, managing data flow between departments, and ensuring accurate and timely processing of payroll-related activities. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively across departments and with external payroll vendors. The individual will support employee record maintenance and contribute to payroll-related projects and process improvements.

To perform this job successfully, an individual must be able to multitask and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Overview of Essential Duties / Functions:

•Coordinate the collection, review, and submission of payroll data to ensure timely and accurate payroll processing
•Maintain and update employee data in the payroll system, including banking details, tax withholdings, garnishments, job title changes, and benefits deductions
•Review payroll reports and assist in reconciling discrepancies or variances
•Support the preparation and distribution of payroll-related reports and journal entries
•Assist in the coordination of year-end payroll activities including W-2 processing and other tax filings
•Respond to employee inquiries related to payroll, benefits deductions, and time off policies in a professional and timely manner
•Ensure compliance with relevant payroll, wage, and hour regulations and assist in maintaining internal payroll documentation
•Collaborate with HR to implement and maintain payroll policies and procedures, complete request, and verification of employment
•Support workers' compensation reporting and claims coordination
•Assist with employee onboarding activities related to payroll, such as system setup and orientation materials
•Provide administrative coordination for office operations, such as ordering supplies, maintaining internal contact lists, and coordinating service vendors
•Maintain accurate department and employee records, including electronic files for payroll, benefits, and compliance
•Support Senior Leadership and HR team with ad hoc projects and administrative tasks as needed

Education / Experience:

•Associate's Degree or equivalent in a related field
•1–3 years relevant experience in payroll coordination or related administrative roles
•Familiarity with payroll systems and HRMS platforms preferred
•Intermediate knowledge of Microsoft Office Suite, especially Excel and Outlook
•Basic understanding of federal, state, and local payroll and employment laws
•Preferred but not required:
•Union experience
•Sage and / or UKG platform experience
•SAP experience

Personal Characteristics:

•Highly organized and detail-oriented with a focus on accuracy
•Professional demeanor and strong interpersonal communication skills
•Ability to maintain confidentiality and handle sensitive information discreetly
•Demonstrated ability to manage multiple priorities and meet deadlines
•Collaborative team player who can work independently when needed
•Proactive in identifying process improvements or inconsistencies

Physical Requirements:

•Ability to occasionally move about inside the office to access supplies and files
•Frequently operates a computer and standard office equipment
•Must be able to remain in a stationary position for extended periods
•Regularly communicates verbally and in writing with employees and team members

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Dürr Systems AG is part of the Dürr Group and operates globally in the automotive industry and other markets, specializing in painting technology, final assembly, dispensing technology, and consulting. As a market leader, Dürr designs and implements turnkey systems and manufactures high-quality machines and robotic technology. The company has proven expertise in digital and sustainable solutions. Its portfolio also includes production technologies for electrode coating and high-performance air pollution control systems for various industries. As of 2023, Dürr Systems AG employs over 8,000 people.

The Dürr Group is one of the world's leading mechanical and plant engineering firms with particular expertise in the technology fields of automation, digitalization, and energy efficiency. Its products, systems, and services enable highly efficient and sustainable manufacturing processes - mainly in the automotive industry and for producers of furniture and timber houses, but also in sectors such as the chemical and pharmaceutical industries, medical devices, electrical engineering, and battery production. In 2023, the company generated sales of $4.6 billion. The Dürr Group has around 20,000 employees and 141 business locations in 33 countries. As of January 1, 2025, the former divisions Paint and Final Assembly Systems and Application Technology were merged to form the new Automotive division. Since then, the Dürr Group has been operating in the market with four divisions:

• Automotive: painting technology, final assembly, testing and filling technology
• Industrial Automation: automated assembly and test systems for automotive components, medical devices, and consumer goods as well as balancing technology solutions and coating systems for battery electrodes
• Woodworking: machinery and equipment for the woodworking industry
• Clean Technology Systems Environmental: air pollution control and noise abatement systems

Dürr Automotive, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We maintain a drug-free workplace and perform pre-employment drug and alcohol testing.

Note to all Staffing Agencies: Dürr has a team of dedicated Human Resources professionals who are responsible for all hiring needs. Our practice is to partner and work with our approved vendors on an as needed basis. We do not accept resumes from agencies that are not on our preferred vendor list and have not signed our Recruiting and Permanent Placement Contract. Any resumes submitted from unapproved vendors will be considered unsolicited, and Dürr