ELS Office Manager
- Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, develops budgets, provides cost analysis, etc.; including filing and records management systems; runs various ad hock reports as requested by management.
- Create and code invoices, customer collections; may be responsible for petty cash and/or company card
- Responsible for reviewing candidates and moving applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.
- Interacts with internal and external customers and vendors in a professional manner.
- Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
- Coach, train and direct Site Administrators.
- Assist and/or coordinate travel arrangements for Managers and/or employees.
- Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.
- Provides telephone reception for the Maintenance site.
- Compliance with ELS safety program policies and procedures.
- Maintain a valid driver's license and be insurable under the Employer's insurance policy.
- Perform additional duties/assignments as may be required by management.
- Punctual and regular attendance. Qualifications:
- Associates Degree or equivalent work experience of 3 years in an office environment
- Minimum 2 years' experience accounts payable.
- Minimum 2 years' experience working with payroll
- Minimum 2 years' experience in customer related invoicing
- Proficient in Microsoft Office (Word, Excel, PPT)
- Ability to work a flexible schedule
- Bachelor's degree in related field
- Ability to multi-task in a fast paced environment.
- 3 + years' experience with HR processes/procedures, A/P, Payroll and Invoicing
- OSHA 10 or 30 Certification
- Excellent communication, organizational
- Ability to accept responsibility and account for his/her actions.
- Ability to use thinking and reasoning to solve a problem.
- Ability to take care of customer needs while following company procedures.
- Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Ability to focus on a goal and obtain a pre-determined result.
- Ability to formulate a sound decision using the available information.
- Ability to effectively build relationships with customers and co-workers.
- Possess the trait of being organized or following a systematic method of performing a task
- Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
- Ability to get along well with a variety of personalities and individuals.
- Ability to obtain the proper resources to complete job assignment.
- Ability to identify and correct conditions that affect employee safety.
- Ability to be truthful and be seen as credible in the workplace.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to work under pressure with time constraints.
- Ability to complete assigned training in a timely manner.
- Must be able to read, write, speak and understand English.
- Must be able obtain and maintain an Airport Security badge
- Must have and maintain a valid driver's license and be insurable under the Company's insurance policy
- Must be able to comply with the ELS Drug and Alcohol policy.
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