Proposal Coordinator

Job Description

Job Description

Description:

About Airspace Link

Airspace Link is a fast-growing Series B startup shaping the future of drone operations. We provide innovative software solutions that enable safe, scalable, and integrated drone flights in communities nationwide. Our work supports cities, states, and federal agencies while enabling private industry to thrive in the emerging drone economy.

We’re looking for a detail-oriented Proposal Coordinator to join our Grants & Proposals team. This role will play a critical part in supporting the sales and business development process by supporting RFP responses, maintaining content libraries, and coordinating proposal deliverables.

Key Responsibilities

Research & Tracking

-Conduct daily RFX research, including identifying relevant federal, state, and local opportunities.

-Create and maintain a Master Grant Funding Spreadsheet with recurring DHS, DOJ, DOT, and DOD opportunities.

-Perform additional research on relevant agencies, associations, and opportunities.

-Manage government procurement portal registrations, including updates to an internal procurrent portal board.

Content Management

-Maintain and update the proposal content library with new narrative resources, ensuring content is easy to locate.

-Create and update team resumes, feature lists, and proposal-ready resources.

-Support the development of visual proposal assets such as project org charts, Gantt charts, infographics, and screenshots.

Proposal Support

-Assist the sales team with proposal editing and formatting using established templates.

-Prepare and complete standardized vendor forms for new vendor set-up or renewals.

-Develop and organize RFP response materials, including: response outlines, document templates, pre-populated standard content

-Coordinate proposal-related administrative tasks, including filling standard forms, routing for signatures, and downloading addenda.

-Track proposal deadlines, set up calendar reminders, and ensure on-time submissions.

-Ensure all proposal content is professionally formatted, accurate, and compliant with submission requirements.

Why Join Airspace Link?

-Opportunity to make an impact in the fast-growing drone industry.

-Collaborative, mission-driven culture with room for growth.

-Competitive salary and benefits package.

-Flexible hybrid work environment.

Location: Detroit, MI (Hybrid – flexibility for remote work)

Department: Sales

Reports To: Director of Grants and Proposals

Travel Required: 5%

Position Type: Full-Time, 40 hours per week

• Bachelor’s degree in Business, Communications, English, or related field, or equivalent experience.
• 1–3 years of experience in proposal coordination, business development support, or grants management preferred.
• Strong organizational and project management skills with the ability to manage multiple deadlines.
• Excellent written communication skills and attention to detail.
• Proficiency with Microsoft Office Suite; experience with tools such as Monday.com, Keeper, and government procurement portals is a plus.
• Ability to collaborate across departments and thrive in a fast-paced startup environment.