Building Clerk

Job Description

Job Description

DEPARTMENT: BUILDING DEPARTMENT

SUPERVISED BY: BUILDING OFFICIAL

FAIR LABOR STANDARDS ACT STATUS: NON-EXEMPT

ESSENTIAL DUTIES AND RESPONSIBILITIES

⮚ Process and maintain permits, applications for building, electrical, mechanical and plumbing

⮚ Schedule all general, rough and final inspections and process all related paperwork

⮚ Data entry of all permits and inspections

⮚ Schedule all inspections for rental properties, sale of properties and commercial properties

⮚ Set schedule and route for all inspectors

⮚ Issue certificate of occupancy after inspections are completed

⮚ Register all contracts

⮚ Prepare and process invoices and submit to accounts payable for the building, electrical, mechanical and plumbing inspector’s compensation

⮚ Prepare and process monthly revenue reports

⮚ Send warning and failure to comply letters for certificate of occupancy

⮚ Send letters for failure of final inspections and certificate of occupancy process or failure to pull required permits

⮚ Prepare real estate summary reports to assist ordinance officer for certificate of occupancy citations to be issued

⮚ General typing, filing, answering phone

⮚ Assist customers at the building department counter

⮚ Process business license requests from the Clerk’s Office

⮚ Compile, process and maintain all dangerous building information and the Dangerous Building Board

⮚ Process all demolition applications

⮚ Arrange with DTE Energy all demolition shut offs

⮚ Compile and process workflow of all rental properties

⮚ Provide courts with information necessary

⮚ Process and vendor invoices

⮚ Process department requisition requests

⮚ Process all bonds and associated refunds

⮚ Process and maintain all plan reviews and site plans

⮚ Process and maintain monthly required reports to the State of Michigan

⮚ Check all permits and plan reviews for zoning compliance

⮚ Process and maintain online applications for permits and inspections

⮚ Process building department mail

EDUCATION AND OR EXPERIENCE:

High school diploma

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Environment

• Office Setting

Mobility

• Sitting for prolonged periods of time
• Extensive use of a computer keyboard

Vision

• Vision acuity to read numerical figures and computer screen

Other factors

• Incumbents may be required to travel inside or outside city boundaries for city business or to attend training.

The above job description is illustrative and not a complete itemization of all facets of the position