Administrative Assistant
Posted: Nov 12, 2025
Administrative Assistant Michigan Library Association - Lansing, MI business_center Full-time Salary: $18.00 - $21.00 Hourly Application Deadline: Dec 5, 2025 Other Status: Non-Exempt, Full-time Reports to: Executive Director Pay Range: $18.00 - $21.00 per hour, based on experience, plus a competitive benefit package including holiday pay, paid time off, 403(b) employer retirement contributions, and health/dental/vision insurance coverage. The Administrative Assistant is the primary point of contact and receptionist for MLA. They provide support for all MLA staff members and areas of MLA operations including administration, accounting, membership, communications, and events. Key Responsibilities General Office and Administration Duties- Primary point of contact for reception, calls and emails
- Manages processing of mail, office and stationary supplies, and general filing
- Coordinates team celebrations, staff outings and recognition activities
- Prepares materials and takes minutes for board and committee meetings
- Creates board, committee, and staff rosters
- Schedules member site visits and performs regular database backups
- Assists with accounts receivable and payable, including deposits, invoices and reconciliations
- Helps prepare records for audits and supports document destruction processes
- Sets up ACH and EFT payments and resolves invoice discrepancies Membership and Communications Duties
- Processes membership orders and renewals, updates records, and assists with invoicing
- Sends renewal and acknowledgement communications
- Assists members with account or access issues
- Assists with registration, mailings, vendor invoicing, and sponsor coordination
- Supports legislative visits and other event logistics
- Assists with workgroup and committee tasks as needed
- Associate degree or equivalent combination of education and experience
- Minimum two years’ experience in general office operations
- Knowledge of Word, Excel, Outlook and databases
- Excellent communication and interpersonal skills
- Reliable, detail-orientated and able to work independently
- Remote position, with preference for candidates in the greater Lansing area due to occasional in-person duties
- 8:30AM – 4:30PM, Monday – Friday
- Occasional in-person meetings, events and travel required
- Must be able to lift up to 50 lbs. occasionally
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