Administrative Assistant / Wealth Management Client Associate

Job Purpose

The Wealth Management Client and Administrative Associate will play a pivotal role in delivering exceptional administrative support to the CEO, advisors, and clients of Advanced Wealth Strategies (AWS). This individual embodies a unique blend of dynamism, professionalism, and resilience, ensuring seamless day-to-day operations and fostering a welcoming atmosphere for our esteemed clientele.

We seek an exceptional communicator (both verbal and written) with solid administrative experience who is looking for an exciting growth opportunity at a professional firm. Our next Wealth Management Client and Administrative Associate is a go-getter, someone who thrives on making personal and professional connections and who embraces a bustling professional environment. Our ideal candidate relishes in the hustle and possesses a natural affinity for a fast-paced office setting - maintaining a cheerful demeanor even under pressure. Crucially, ideal candidates have the resilience to handle constructive feedback gracefully and adapt quickly to exceed expectations. In this role you’ll tackle challenges with gusto, tirelessly seeking solutions and striving for excellence with an infectious enthusiasm. If you are seeking a growth-opportunity at an exciting professional firm, please consider applying today!

Hours: Agreed to keep a basic of 40 hrs M-F with flexible scheduling based on team availability

Job Duties and Responsibilities

· Welcomes and directs visitors and clients.

· Responds to and resolves administrative inquiries and questions.

• Processes all documents for clients, including compliance forms. opening new accounts, closing accounts, other client forms and transferring.
• Monitors new account openings and associated data entry.

· Maintains client files and paperwork.

· Assists with service meetings by reviewing compliance needs and pre-scheduling appointments as needed.

· Answers and transfers phone calls, screening when necessary.

· Prepares and executes marketing efforts.

· Plans events, volunteer efforts, social media management.

· Provides administrative support for all staff.

• Maintains a system for tracking credit card records.

· Coordinates travel and appointments for staff as requested.

· Assists with client meeting preparation and follow-up.

· Processes client requests.

· Submit monthly compliance reports to broker-dealer and RIA.

· Maintains firm compliance regulations.

· Maintains office space to the firm’s standards and coordinates with the manager of supplies needed.

· Performs other related duties and responsibilities as assigned.

Competencies

· Communication skills

· Interpersonal and Customer Service skills with one year of experience.

· Time-Management skills

· Organizational skills

· Administrative skills with one year of experience.

· Proficient in Microsoft Office, Adobe, and DocuSign

· Plus for experience with Redtail, FMG and eMoney

Required Education and Experience

· Minimum education of High School Diploma.

· Minimum of 2 years of experience in an administrative or other professional role within an office setting.

· Minimum of 2 years of experience providing exceptional customer service.

· Exceptional written and verbal communicator with a strong ability to adjust communication style to accommodate diverse audiences.

o Associate’s or Bachelor’s degree

o Marketing experience

o Financial service experience.

Compensation

· Starting at $40,000 base and up to 12% bonus annually for individual incentives.

· The Company reserves the right to provide additional bonus compensation as deemed appropriate.

· Benefits include a 401(k) plan with a 3% match, group life insurance, short-term disability insurance, and paternal leave.

· Employees have the option to enroll in a legal plan and long-term disability insurance at their own expense.

· Healthcare, vision, and dental expenses are covered up to 50% for individuals, with a maximum of $250 per month, and up to 25% for families, with a maximum of $500 per month.

· Competitive PTO and Holiday pay.

Essential Functions of the Job. In the course of performing this work, an employee must be able to:

· Engage in logical reasoning, interpreting and responding.

· Adjust conversation style to accommodate diverse audiences.

· Lift up to 20 lbs. periodically.

· Use computers, keyboards, phones, and other office equipment effectively to perform job duties.

· Communicate effectively verbally and in writing with colleagues, clients, and other stakeholders in person, on the phone, via video conference software, and via chat and email.

· Read and understand written documents, emails, reports, and instructions relevant to job responsibilities.

· Sit for prolonged periods looking at computer screens reading and interpreting data and creating/modifying financial information and other data.

· Organize tasks, manage time efficiently, and prioritize workload to meet deadlines.

· Move within the office environment and adjust to different workstations, along with the ability to maintain proper ergonomic posture while performing tasks.

· Attend meetings, events, or conferences, which might involve some travel and extended periods of standing or sitting.

To Apply

Send the following to ***email_hidden***:

Ø Resume

Ø Link to your LinkedIn profile

Ø Provide a written response (no more than 1,500 words) or video (no more than 8 minutes) answering the following questions:

- Why are you interested in this firm?

- Why are you interested in this job?

- What skills would you bring to the firm and its clients?

- What are your goals for the next 3 to 5 years?

You can expect a response indicating our interest in proceeding with your application within a week of submission.

Pre-Employment Requirements: All offers of employment at Advanced Wealth Strategies are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary.

We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Disclaimer: The above job description is not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. Therefore, the employee may be asked to perform other duties as required and the responsibility of the position may change.