Facilities coordinator on site

Facilities Coordinator (On Site)

Job ID

243722

Posted

21-Oct-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Dearborn - Michigan - United States of America

About the Role:

As a CBRE Facilities Coordinator, you will serve as the primary liaison between the client, facility managers, and vendors to ensure smooth operations across multiple commercial office and testing facility sites. This role focuses on managing soft services and administrative tasks, requiring strong organizational skills, attention to detail, and excellent communication abilities.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

• Act as the main point of contact for the client and six Facility Managers across multiple sites.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Manage the full cycle of work orders, including creation, tracking, and closure.
• Utilize procurement platforms such as Ariba and COUPA for purchasing and invoicing.
• Collect information reports to find out performance and progress status.
• Coordinate and communicate with vendors to ensure timely service delivery.
• Order supplies and maintain vendor relationships.
• Participate in monthly meetings to review open purchase orders.
• Provide administrative support, including answering emails and calls promptly.
• Collaborate with team members to streamline processes and ensure operational efficiency.
• Deliver excellent customer service in all client-facing interactions.
• Oversee soft services, including janitorial, landscaping, window repairs, elevators, painting, and waste disposal.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Process purchase orders, manage billing inquiries, and confirm invoices.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• High School Diploma or GED with up to 2 years of job-related experience.
• Experience in administrative duties and data collection.
• Ability to utilize computer and correspondence software's.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date. .
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.



Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).