Payroll/Accounts Payable Specialist

Plascon Inc. offers a great benefit package, including paid time off, a 401(k) retirement plan with immediate vesting with a 100% employer match for your first 3% of deferrals and 50% match for next 2%! That means if you put in 5% we put in 4%.

Blue Care Network medical plans, Blue Cross dental and EyeMed vision, employer paid life insurance, employer paid short- and long-term disability insurance. Medical, dental and vision benefits are effective the 1st of the month after you start!

The starting hourly rate depends on qualifications.

Summary
The Payroll and Accounts Payable Specialist is responsible for processing bi-weekly payroll and managing accounts payable functions, including invoice processing, vendor payments, and related reconciliations. This position ensures accurate, timely payroll and payment processing while supporting month-end close, compliance, and reporting activities.

Requirements

Other duties may be assigned.

Payroll

· Process payroll on a bi-weekly basis, ensuring accuracy, timeliness, and compliance with company policies and applicable regulations.

· Assist with payroll preparation, review, and reconciliation.

· Maintain payroll records and supporting documentation.

· Respond to payroll-related questions and resolve discrepancies.

Accounts Payable

· Review, verify, code, and process vendor invoices and check requests.

· Enter and upload invoices into the accounting system.

· Prepare and process check runs, electronic payments, and ACH transfers.

· Monitor accounts payable to ensure timely and accurate payments.

· Reconcile accounts payable transactions and resolve invoice discrepancies.

· Maintain vendor files and respond to vendor inquiries.

General Accounting & Support

· Post transactions to journals, ledgers, and other accounting records.

· Assist with month-end close activities.

· Provide supporting documentation for audits.

· Audit freight bills.

· Prepare daily and weekly cash deposits and related reporting.

· Assist with sales tax return preparation.

· Support special projects and other accounting-related tasks as needed.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures. Is able to search out, organize, analyze and present data in a usable format.

Communications – Clearly expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Participates in meetings.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High School Diploma required.

Experience in a manufacturing facility a plus.

Payroll experience required. Paylocity experience a plus.

Accounts Payable experience preferred.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have strong skills in Microsoft Outlook, Word and Excel. Sage 100 experience a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 5 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to heat in the summer months if the need arises to enter the films production area. The noise level in the work environment is usually very quiet.

At Plascon, we work best when we work as a team, when we treat one another with dignity and respect, and value the unique contributions of others. We are committed to equal employment opportunity and prohibit discrimination and harassment based on race, national origin, sex, religion, color, disability, marital status, protected veteran status, sexual orientation, gender identity, gender expression, genetic information, citizenship, or any other characteristic protected by law.