Project Management Specialist

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Responsible for supporting project management to ensure the success of the County's capital projects, contracts for services, major procurements and strategic initiatives. Research, analyze and compile information to support efficient project planning, development and execution. Provide routine administrative and operational support to the County's Information Services and Facilities Management teams. Emphasis is on the coordination, document management and communication needed to support these activities.

Starting Wage : $28.54 per hour, full-time

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties

1. Work with Allegan County Service Areas to identify, develop and improve official records processes as defined by the State of Michigan Records Management Department.
2. Scope, plan and coordinate records scanning projects optimizing the use of in-house versus third party services; Collect, analyze and report on metrics associated with records management across the organization; and track scanning needs against capacity to ensure projects remain on schedule and can be completed according to plans.
3. Provide routine administrative and operational support to the County's Information Services and Facilities Management teams.
4. Support managers and teams throughout the organization in planning and developing projects. Research, retrieve and compile useful historic information during project scoping and development.
5. Actively maintain content within the County's comprehensive project information system used to capture, organize, store, share and communicate information on projects and contracted services.
6. Support the public procurement process for the County's capital purchases, contracted services and major operational expenditures.
7. During project development stages retrieve, compile, analyze and present inventory, usage, historic, performance, billing and budgetary data needed to establish plans, draft scopes of work, weigh alternatives, evaluate proposals, report on activities and account for both project and contract expenditures.
8. Maintain a list of active contracts and agreements and monitor expiration dates along with historic and projected expenditures on contracted services.
9. Lend skills to support planning, development and execution of individual capital improvement, continuous improvement and organizationally strategic projects.

Required Education and Experience:

• Associate's Degree in Project Management, Public/Business Administration or other related field that demonstrates development of key skills.
• Two (2) years of project Management or Records Management experience.
• Two (2) years of Office Administration experience.

Preferred Education and Experience:

• Bachelor's Degree in Project Management, Public/Business Administration or other related field that demonstrates development of key skills.
• Familiarity with Document Management Software (i.e. Adobe Acrobat, SharePoint, Filebound).
• Familiarity with Databases and Graphics Software.