Fleet Maintenance Coordinator

Job Description

Job Description

Description:

The Fleet Maintenance Coordinator oversees the scheduling, tracking, and execution of maintenance and repair activities for company vehicles and equipment. This role ensures fleet readiness, regulatory compliance, and cost-effective maintenance operations by coordinating with mechanics, vendors, and internal departments. The ideal candidate is detail-oriented, organized, and skilled at managing multiple priorities in a fast-paced environment.

• Coordinate and schedule preventive maintenance, inspections, and repairs for all fleet vehicles and equipment.
• Track and manage work orders, ensuring completion within established timelines.
• Maintain accurate maintenance records, service logs, and compliance documentation.
• Communicate with external vendors, repair shops, and parts suppliers to obtain quotes, authorize work, and ensure timely service.
• Assist with fleet asset management, warranty tracking, lifecycle planning, etc.
• Prepare routine reports on fleet status, maintenance costs, and operational performance.

Qualifications

• High school diploma or equivalent required; associate degree in logistics, automotive technology, or related field preferred.
• 2+ years of experience in fleet maintenance coordination, transportation, logistics, or related operations.
• Working knowledge of vehicle systems, maintenance practices, and repair processes.
• Familiarity with DOT regulations and fleet compliance requirements.
• Proficiency with fleet management software, maintenance tracking systems, and Microsoft Office.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer-service skills.
• Ability to analyze data, identify issues, and recommend solutions.

Preferred Skills

• Experience with telematics platforms (e.g., Samsara, Zonar).
• Background in commercial vehicle maintenance or repair environments.
• Knowledge of parts ordering, inventory management, or vendor negotiation.

Work Environment

• Office-based role with regular interaction in shop or yard environments.
• May require occasional travel to vendor locations or fleet sites.
• Ability to lift up to 25 lbs and perform basic vehicle inspections as needed.

What we Offer

• Paid weekly!
• Full benefits package- Blue Cross Blue Shield!
• 401k with company match!
• Paid Time Off!
• Paid holidays!
• Company Paid Life Insurance!