Board Clerk

Position Overview

The Sublette County Recreation Board is seeking a detail-oriented individual to serve as Board Clerk. This position provides essential administrative, bookkeeping, and grant coordination support to the Recreation Board and serves as a primary contact for board members, county officials, funded entities, and the public.

Duties & Responsibilities

Clerk Duties

• Attend all board meetings, hearings, and workshops; reserve meeting space and prepare agendas and meeting packets.
• Record accurate meeting minutes and maintain complete records of all board business.
• Attend relevant County Commissioner meetings; follow up on board action items and report back as needed.
• Assist recreation users, funded entities, and co-entities with event coordination, project planning, and use of county recreation assets.
• Work with the U.S. Forest Service on permit renewals for Nordic trails, warming hut, and shop/garage.
• Serve as daily point of contact for Recreation Board inquiries via phone, email, and text.

Bookkeeping

• Process vouchers, bills, and ACH payments; reconcile bank statements and provide accurate financials to the board.
• Process annual 1099-NEC, 1099-MISC, and 1096 forms.
• Maintain grant and expense budget spreadsheets; track grantee spending against awarded budgets.
• Prepare and submit all financial records to the County Auditor (Aug–Dec) and complete the State of Wyoming audit report by the September deadline.

Budget Process

• Advertise budget hearings; assist grant applicants with applications, financial reports, and compliance throughout the year.
• Assemble grant packets for board review; submit the Recreation Board budget to the County Clerk.
• Coordinate with the County Clerk and Treasurer on budget requests (March–July); attend Commissioner budget hearings and the ratification hearing.
• Prepare grant agreements, award letters, and denial letters; track signed agreements and ensure compliance before disbursing funds.
• Monitor unspent grant balances each May; work with entities on spending or carry-over requests before fiscal year end.

Requirements

• Must be bondable.
• Strong bookkeeping, organizational, and communication skills.
• Proficiency in spreadsheet management and financial record-keeping.
• Experience with grant administration or public sector finance preferred.

How to Apply

Submit a resume and cover letter detailing relevant experience to: Sublette County Recreation Board – [email protected] & [email protected]

Pay: $22.50 - $27.10 per hour

Work Location: Hybrid remote in Pinedale, WY 82941