Professional Staff Assistant 1

What You Will Do
The LANL-Michigan Strategic Partnership and Accelerated Research Collaboration (SPARC) is a unique joint-research environment established to enable revolutionary advances in science and engineering in support of our nation's interests. SPARC, which is located on the University of Michigan campus in Ann Arbor, is seeking a highly motivated, reliable, and well-organized Professional Staff Assistant to provide operational, communications, and administrative support for SPARC personnel at the Ann Arbor duty station. The successful candidate will report to the SPARC Co-directors and provide daily administrative and operational support to LANL technical staff, interface with leadership and staff at the Los Alamos site, and serve as first point of contact for information and visit requests. Other duties will include organizing workshops/conferences, seminars, meetings, and official travel; coordinating communications, such as newsletters and websites; and interfacing with University of Michigan personnel in support of collaborative events and activities.
If you are looking for an opportunity to leave your mark on a truly unique endeavor, in a collaborative team environment, this is the job for you.


What You Need

Minimum Job Requirements:

Professional Staff Assistant 1 ($66,100-$103,600)

Administrative Support
Experience providing professional administrative support, including answering phones, calendar management, meeting logistics, travel coordination, and executing procurements. Demonstrated ability to handle sensitive information with professionalism and discretion.

Business Systems
Expert level knowledge of and experience with Microsoft Teams, Microsoft Office, Zoom, Google Workspace, and/or other common business systems. Demonstrated ability to gain proficiency with new software and business systems.

Organization and Time Management
Demonstrated ability to organize, manage, and follow through on multiple simultaneous tasks, often with strict deadlines, with shifting priorities and frequent interruptions.

Communications
Excellent verbal and written skills and interpersonal communication. Experience interacting with internal teams and external partners to provide prompt, professional, effective assistance. Ability to produce and edit professional communications including correspondence, memos, reports, and outreach materials.

Personal Leadership
Demonstrated ability to provide dependable onsite support and professional representation to an organization, and to operate calmly and efficiently with moderate-to-low supervision.

Q Clearance
Ability to obtain a Q clearance which typically requires U.S. citizenship.

Education/Experience
Position requires a Bachelor's degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the position.
Undergraduate coursework may be expected at this level.

Desired Qualifications:
LANL Business Systems
Familiarity with LANL specific business systems including Oracle, Foreign Visits Tracking System, Concur, Ariba, badging, web CMS, and UTrain. In-depth knowledge of Laboratory organization, operations, policies, and procedures.

University of Michigan Systems
Familiarity with University of Michigan systems and processes including scheduling, charging, and contracting.

Work Location : The work location for this position is onsite and located in Ann Arbor, MI. All work locations are at the discretion of management.

Position Commitment : Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year or 2 years.

Note to Applicants : For full consideration, please submit a comprehensive resume and cover letter reflective of your relevant experience in the job requirements and desired qualifications stated above.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work
Located in Ann Arbor, Michigan, the LANL Michigan SPARC is a multidisciplinary research collaboration between Los Alamos National Laboratory and the University of Michigan. SPARC fosters an agile and innovation focused environment where LANL scientists partner with U-M faculty and students to deliver for LANL's mission. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility Requirements : To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular Position : Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants : Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.

Equal Opportunity : Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [email protected] or call (505)-664-6947.