Administrative Assistant

The Administrative Assistant provides reliable, detail-oriented support to daily office operations in a smaller, collaborative environment. This role combines general clerical work, customer interaction, and light payroll assistance to help keep the office running smoothly and ensure accurate, timely completion of administrative tasks.

Responsibilities

• Provide general administrative and clerical support to the office team.

• Answer and direct incoming phone calls while assisting customers with inquiries in a professional manner.

• Coordinate and manage basic scheduling, appointments, and calendar updates for staff.

• Assist with processing payroll and help maintain accurate and up-to-date employee records.

• Prepare, organize, and maintain documents, files, and reports in both physical and digital formats.

• Support email correspondence and internal communication to ensure information flows smoothly across the team.

• Utilize Microsoft Office applications, including Excel, Outlook, and Word, for daily tasks, documentation, and reporting.

• Perform accurate data entry, tracking, and maintenance of office systems and records.

• Maintain a professional, organized, and tidy office environment.

• Support additional administrative tasks and special projects as needed to assist the team.

• Interact regularly with internal staff and customers, providing dependable, proactive support.

• Complete administrative and payroll-related tasks accurately and on time.

Essential Skills

• At least 1 year of administrative, clerical, or customer service experience.

• Proficiency with Microsoft Office, including Excel, Word, and Outlook.

• Strong verbal and written communication skills.

• High attention to detail and strong organizational skills.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced office environment.

• Professional demeanor and dependable work ethic.

• Comfort working in a smaller, collaborative office setting.

• Ability to provide courteous and effective customer service over the phone and in person.

• Comfort with data entry and maintaining accurate records.

Additional Skills & Qualifications

• Experience using customer portals or similar online customer systems.

• Experience assisting with payroll processing or payroll-related tasks.

• Prior experience in a construction, service, or field-based environment.

• Demonstrated ability to work hands-on and support a variety of office needs.

• Proactive approach to problem-solving and supporting team members.

Work Environment

This role is based fully onsite in a smaller office environment with a close-knit, collaborative team. The position is hands-on and involves consistent interaction with internal staff and customers, both in person and over the phone. The office operates in a fast-paced setting where accurate, timely administrative and payroll support is essential. You will work primarily with standard office equipment and software, including Microsoft Office applications, while helping maintain a professional, organized, and welcoming workspace.

Job Type & Location

This is a Contract to Hire position based out of Southfield, MI.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Southfield,MI.

Application Deadline

This position is anticipated to close on Jun 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.