Accounts Payable Accountant

Accounts Payable Accountant

Baldwin Family Health Care

Job Summary

The Accounts Payable Accountant plays a key role in supporting the financial operations of Baldwin Family Health Care (BFHC) by ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, and payments. This position operates under the direction of the Controller and supports compliance with Generally Accepted Accounting Principles (GAAP), COSO internal control standards, Uniform Guidance (2 CFR 200), and applicable state and federal regulations.

The Accounts Payable Accountant is responsible for maintaining accurate accounts payable records, supporting audit activities, managing vendor relationships, and assisting with financial system processes within the organization’s NetSuite ERP system. This role requires strong attention to detail, sound professional judgment, and the ability to work independently while supporting BFHC’s mission and commitment to stewardship of public funds.

Core Responsibilities

Accounts Payable Processing

• Process vendor invoices, employee expense reports, and credit card transactions with accurate coding, documentation, and approvals.


• Ensure expenses are recorded in accordance with GAAP and grant-specific requirements.


• Monitor invoice discrepancies, resolve vendor issues, and prevent duplicate or improper payments.


• Track invoice approvals and due dates to ensure timely payment and avoid penalties.

Payment Processing

• Prepare and process accounts payable payments, including checks, ACH, and virtual card transactions.


• Reconcile accounts payable activity to the general ledger and investigate variances.


• Coordinate weekly funding of the accounts payable bank account from the operating account.


• Prepare ACH files for review and release by authorized finance leadership.

Vendor Management & Compliance

• Create and maintain vendor records in NetSuite, ensuring completeness and accuracy.


• Maintain ACH documentation and ensure secure handling of vendor and employee banking information.


• Support 1099 reporting compliance, including collection of W-9s and validation of tax information.


• Ensure adherence to sales tax exemption requirements and proper vendor notification.

Unclaimed Property & Regulatory Support

• Monitor outstanding checks and support Michigan unclaimed property (escheatment) compliance.


• Maintain documentation, perform outreach, and coordinate reissues or voids as needed.


• Assist the Controller with audit support and documentation requests.

Systems, Reporting & Process Improvement

• Maintain accounts payable dashboards, saved searches, and import templates in NetSuite.


• Ensure imported invoices and credit card transactions are complete and accurate.


• Reconcile the accounts payable aged trial balance to the general ledger monthly.


• Collaborate with the finance team to improve efficiency, reporting, and internal controls.

Cross-Training & Backup Support

• Serve as backup support for payroll processing during planned cross-training periods or absences, ensuring continuity of operations.


• Assist with onboarding education related to reimbursement procedures and payment processes, as needed.

Qualifications

• Associate degree in Accounting or related field required; Bachelor’s degree preferred.


• Minimum three years of experience in accounts payable or general accounting.


• Experience in healthcare, FQHC, nonprofit, or grant-funded environments preferred.


• Working knowledge of GAAP, internal controls, and accounting best practices.


• Experience with ERP systems required; NetSuite experience strongly preferred.

Key Skills

• High attention to detail and commitment to accuracy.


• Strong organizational and time-management skills with the ability to meet deadlines.


• Ability to exercise sound judgment and work independently.


• Effective written and verbal communication skills.


• Proficiency in Microsoft Excel and accounting systems.


• Commitment to confidentiality, integrity, and regulatory compliance.

Location: Baldwin
Employment Type: Full Time
FLSA Status: Non-Exempt
Benefits: Full benefits package

Family Health Care is an Equal Opportunity Employer.