Billing Coordinator (Product and Freight)

Helm is looking for an entry-level Billing Coordinator to join our Accounting and Billing team. This role ensures accurate billing, timely invoicing, and smooth cash application for multiple clients and programs. The Billing Coordinator will handle vendor invoices, job costs, client invoices, and cash application tasks, while assisting with month-end billing. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment.

Key Responsibilities:

• Prepare and submit invoices for various programs and clients, ensuring accuracy and timeliness.
• Administer financial management programs, including co-op, incentive programs, and promotional allowances.
• Process vendor invoices, including EDI files, to clear accounts payable and generate customer invoices.
• Audit job costs and transportation costs for compliance and accuracy.
• Process credit memos and maintain detailed records of incoming costs.
• Collaborate with sales, merchandising, and finance teams to resolve billing discrepancies.
• Perform cash application tasks, including applying customer payments, reconciling accounts, and resolving unapplied or misapplied payments.
• Monitor accounts receivable and follow up on outstanding invoices
• Assist with month-end closing processes and reporting.
• Take ownership of billing procedures, address complex billing matters, and ensure timely invoice creation.
• Communicate effectively with staff across all levels of the organization.

Requirements

Education & Experience:

• High School Diploma with a minimum of 2 years of billing and accounting experience required.
• Knowledge of modern accounts payable/receivable practices, invoicing, job posting, and cash application procedures.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• NetSuite ERP experience strongly preferred.

Required Competencies :

• Proficient computer skills, including Microsoft Excel
• Strong organizational skills and attention to detail
• Sense of urgency