Business manager

Overview
Assist in administering the affairs of the district in such a way as to provide the best possible educational services with the financial resources available. To establish and maintain appropriate accounting records and procedures to ensure the efficient operation, reporting, and appropriate expenditure of all grants including state and federal programs. To assist the Assistant Superintendent in business office functions. Interested, qualified candidates may apply by sending in a resume via e-mail [email protected] or by mail to Human Resources, Carman-Ainsworth Community Schools, G-3475 W. Court Street, Flint, MI 48532, no later than 4 p.m. on Tuesday, September 30, 2025.

Business Manager

Reports To

Assistant Superintendent

Supervises

N/A

Job Purpose and Focus

Assist in administering the affairs of the district in such a way as to provide the best possible educational services with the financial resources available. To establish and maintain appropriate accounting records and procedures to ensure the efficient operation, reporting, and appropriate expenditure of all grants including state and federal programs. To assist the Assistant Superintendent in business office functions.

Essential Qualifications and Requirements

▪ Bachelor’s degree in accounting or business preferred

▪ Training, experience and proficiency with various software systems including but not limited to Windows, Schools Open, MEGS+, NexSys

▪ Ability to compose and edit written materials

▪ Experience in completing government reports including federal, state and local reports

▪ Ability to work independently

▪ Ability to work well with others

▪ Act as adviser to the Assistant Superintendent on all issues relating to business and financial affairs of the district.

▪ General knowledge of bookkeeping and/or accounting and payroll

▪ Specialized experience, subject matter knowledge and skills directly relevant to the program area

▪ Ability to exercise tact and discretion in relationships with district personnel, vendors and the general public

▪ Ability to problem solve, prioritize work, meet deadlines and demonstrate organizational skills

▪ Ability to work accurately and quickly under extremely tight operational deadlines

▪ Ability to plan and organize work

▪ Ability to communicate and follow instructions

▪ Willingness to keep abreast of changing technologies and to assume new responsibilities required by the introduction of new services and equipment

▪ Ability to maintain regular attendance

▪ Ability to develop and maintain record keeping systems and procedures

Essential Functions and Representative Duties

▪ Assist program coordinators with grant proposals and budget preparation as needed

▪ Review grant proposals prior to submission for accuracy

▪ Administer Board policies related to finance, purchasing, data processing, and food service operations.

▪ Manage the district’s real estate and insurance programs

▪ Arrange for internal audits of building accounts

▪ Assist in the preparation and collective bargaining of labor agreements

▪ Maintain an up-to-date inventory record of school property owned and/or used by the district

▪ Make financial reports to the state, the intermediate school district, and other agencies as required and/or requested

▪ Prepare budget and chart of accounts for approved grants

▪ Meet with grant program coordinators to review grant guidelines, timelines, procedures, regulations, budgets and chart of accounts

▪ Submit payroll information to Human Resources and Payroll

▪ Submit fringe benefit information to Human Resources and Fringe Benefits

▪ Submit financial and other reports as required in a timely manner

▪ Request funds for all grants on a timely basis

▪ Review petty cash, purchase orders, purchase order checks, mileage, and employee business expense reimbursements for accuracy and proper documentation and assign appropriate account numbers for charging

▪ Enter purchase order and County Bid requests as needed

▪ Update purchase order check requests

▪ Update employee payroll distribution account numbers to ensure proper charging of wages

▪ Monitor general fund and grant budgets to ensure appropriate and timely spending of funds

▪ Compute and monitor required in-kind/local expenditures

▪ Assist in the preparation of the budget including amendments

▪ Keep files of required information for each grant

▪ Schedule and arrange for program staff attendance at conferences and workshops

▪ Coordinate summer work assignments and pay schedules

▪ Monitor computer needs for programs

▪ Assist auditors

▪ Correspond with State/Federal consultants as needed

▪ Participate as appropriate in performance reviews and program audits

▪ Prepare an annual calendar of due dates for all grants

▪ Ensure compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc.

▪ Maintain contact with applicable agencies/organizations for guidance in the solution of compliance problems

▪ Such other alternatives to the above qualifications as may be determined by the Assistant Superintendent.

▪ Perform other duties as assigned

Terms of Employment

Salary and fringe benefits in accordance with the Collective Bargaining Agreement with the Administrators Association and The Board of Education, Salary will be at Schedule I level 5 for 48 weeks ($97,850.43 - $110,570.54).

Work Environment

Work is normally performed in a typical interior/office work environment. There is limited exposure to physical risk. Work is reviewed through results obtained. Errors in work may result in inconvenience, loss of funds and/or loss of time.

Evaluation/Performance Measurements

Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel. Criteria for performance include but are not limited to:

▪ Alignment of performance to the district’s and/or school’s vision and mission

▪ Attendance record

▪ Data utilization

▪ Human interactions

▪ Participation in specific training or workshop opportunities

▪ Demonstration of interpersonal, time, conflict, and stress management skills

▪ Demonstration of an unwavering commitment to high standards for all and to a believe that all students can learn

▪ Strong knowledge of human growth and development

▪ Production and efficiency related to job duties

▪ Effective use of economic, human, material, and facility resources to achieve program and organizational goals

▪ Ability to achieve problem resolution and maintain smooth and seamless operations while conducting courteous and professional communications

▪ Implementation of effective routines, procedures, and systems

▪ Fiscal responsibility

▪ Effective management of facilities and space

Intent and Function of Position Descriptions

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.

All descriptions reflect essential functions and basic duties. Peripheral tasks have been excluded. Requirements, skills, and abilities are the minimal standards required to successfully perform the positions. In no instance should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as appropriate, in keeping with collective bargaining agreements and law.

Carman-Ainsworth Community Schools does not discriminate on the bases of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities. The district shall comply with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq .; and 42 U.S.C §§ 2000e, et seq .; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq .; The Handicappers’ Civil Rights Act, MCL §§ 37.1101, et seq .; and The Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, Age Discrimination in Employment Act (ADEA), 29 U.S.C. §§ 621, et seq .

Job Type: Full-time

Pay: $97,850.43 - $110,570.54 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person