Finance & Administration Manager

Location: Shelby Township, MI (On-site / Hybrid)

Company: FOOKE USA, Inc.

Employment Type: Full-Time, Permanent

Reporting Structure: Dual report to CEO (FOOKE USA) & CFO (FOOKE GmbH)

Direct Reports: None (Individual Contributor)

About FOOKE USA

FOOKE USA is the specialized U.S. subsidiary of a world-renowned German engineering firm. With a high-impact team of 10 employees and annual revenues between $10M–$13M, we maintain an agile, collaborative environment. We are seeking a versatile, self-starting professional to lead our financial operations and administrative backbone in Michigan.

The Role

As the Finance & Administration Manager, you will serve as the "Financial & Operational Anchor" of our U.S. office. This is a high-autonomy position where you will independently manage everything from high-level financial reporting for our global leadership to the essential administration of employee benefits and company insurance. This role offers significant autonomy and ownership across finance and administration functions within a lean and highly collaborative organization.

Key Responsibilities

1. Financial Controller & Accounting Lead

• Full-Cycle Accounting: Manage all bookkeeping, AP/AR, and bank reconciliations with total accuracy.
• Global Reporting: Prepare monthly and year-end financial statements; deliver clear financial analysis and reporting packages to both the local CEO and the CFO of our German headquarters.
• Tax & Compliance: Oversee sales tax nexus and property taxes, and coordinate with external CPAs for annual filings.
• Internal Controls: Maintain and improve financial protocols to safeguard subsidiary assets and ensure alignment with global standards.
• Project & Service Profitability Analysis: Monitor and analyze the profitability of machine sales, service projects, spare parts, and support activities to provide management with clear visibility into financial performance and operational efficiency.
• Forecasting & Budget Planning: Prepare and maintain financial forecasts, cash flow projections, and annual budget planning to support strategic decision-making for both FOOKE USA and headquarters management.

2. Payroll & HR Operations

• Payroll: Execute bi-weekly payroll for our 10-person team, ensuring compliance with Michigan and Federal regulations.
• Benefits Admin: Manage the enrollment and administration of our medical, dental, and vision plans.
• 401(k) Oversight: Serve as the primary administrator for the company retirement plan, ensuring compliance and timely contributions.

3. Insurance & Risk Management

• Portfolio Ownership: Proactively manage all company insurance policies, including General Liability, Commercial Auto, Workers’ Comp, and Property Insurance.
• Renewals & Negotiation: Lead the annual renewal process, working with brokers to secure competitive rates and optimal coverage.
• Claims: Act as the primary point of contact for filing and managing insurance claims efficiently.

4. Operational Support & Collaboration

• Work closely with administrative, engineering and sales colleagues to maintain a professional, organized, and efficient office environment.
• Support facility operations and manage local vendor relationships to ensure smooth daily business activities.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience: 5+ years of experience in a “Full-Charge” Accounting, Finance Manager, or Controller role, preferably within a technical, industrial, service, project-based, or manufacturing-related environment.
• Communication: Ability to communicate effectively across time zones and cultures, providing transparent reporting to headquarters.
• Solo-Expertise: A proven "self-starter" who is comfortable being the sole subject matter expert for Finance and HR.
• Technical Skills: Proficiency in accounting software and advanced Excel skills.

Compensation & Benefits

• Salary Range: $90,000 - $115,000 (commensurate with experience)
• Performance Bonus: Annual bonus potential based on financial accuracy and operational excellence.
• Benefits: Premium Health/Dental/Vision coverage, 401(k) with company match, and a competitive PTO package.

How to Apply

Please submit your resume and a cover letter outlining your relevant experience to: [email protected]

FOOKE USA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pay: $90,000.00 - $115,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience working in a manufacturing or industrial company?
• Do you have experience preparing budgets and financial forecasts?
• Have you been responsible for monthly financial reporting and closing processes?
• Do you have experience with payroll, HR administration, or employee benefits administration?
• Have you worked in a small or mid-sized company where you handled multiple responsibilities independently?
• Do you have experience with ERP or accounting software systems?
• Are you comfortable working in a hands-on role that combines accounting, administration, and operational support?
• Do you have experience working with international companies or foreign parent companies?
• Do you have experience with job costing, project accounting, or margin analysis?
• Are you comfortable working on-site full-time in Shelby Township, MI?

Education:

• Bachelor's (Preferred)

Experience:

• Accounting, Finance Manager, or Controller : 5 years (Preferred)

Work Location: In person