Director, Business Affairs, Academic Affairs Division

Overview

Director, Business Affairs, Academic Affairs Division
Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

Wayne State University is searching for an experienced Director, Business Affairs, Academic Affairs Division at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Responsibilities

Essential functions (job duties):

Plans and manages the day-to-day financial, operational, and administrative activities of advanced complexity for the Strategic Enrollment and Educational Outreach units and the Strategic Operations and Academic Communication units within the Academic Affairs division of the University. Collaborates with representatives of other University departments to accommodate needs, generate support and ensure effectiveness of the unit to support the mission of the division. Reports directly to the Assistant Vice President for Academic Business Affairs with a dotted reporting to the Vice Provost/Assistant Vice President for the units.

Essential Function (Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable accommodation. The essential functions are listed in order of importance and percentages of time.)

Financial and Budget Management - 50% of the Time

• Plan, direct, and maintain all unit budgets in accordance with allocation provisions, budget policies and regulations for all fund types including revenues, scholarships, endowment funds and sponsored programs; collaborate with management to develop or assist with the development of short- and long-range strategic financial plans.
• Provide consultive oversight of the WDET and University Press auxiliary units which report to the Assistant Vice President for Strategic Operations and Academic Communications. Work with and mentor the business affairs personnel who are supporting the daily operations of these auxiliary units.
• Maintain internal control systems to ensure integrity of financial transactions and to prevent errors, omissions, and possible fraudulent activity.
• Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters. Use systems to analyze, interpret and report on data; develop and/or generate ad-hoc reports for management and/or sponsoring agencies.
• Provide financial reporting information to assist management in their planning and decision making; develop detailed statistical analyses and reports outlining fiscal activities. Develop action plans, establish timelines and metrics, create reports and presentations, evaluate outcomes, benchmark against peers and implement changes.
• Assure School/College/Division compliance with university policies and procedures and those of sponsoring agencies.
• Manage and review the procurement or purchasing processes for the School/College/Division.
• As applicable, manage the financial and budgetary aspects of the grant award functions, both pre and post, including the development and review of specific budgets and knowledge of the funding process as well as the administrative implementation of the financial, budgetary, and projection of expenditures.

Human Resource Management - 30% of the Time

• Establish staffing plans to meet operational mission and objectives.
• Coordinate personnel operations, programs, and procedures with central Human Resource personnel. Oversee performance management, recruiting, merit and salary planning, transaction management, unit communications, FMLA, employee relations, employee training, development, and reporting.
• Manage, authorize, and oversee all personnel and payroll related processes and transactions (including Electronic Personnel Action Forms (EPAF)) in a timely manner; ensure adherence to approved budget lines.
• Reconcile Human Resource System data to Financial Management System data.
• Use systems to analyze, interpret and report on data; develop and/or generate ad-hoc reports for management.
• Provide guidance to Unit related to labor agreements and Administrative Policies and Procedures.
• Proactively address employee relations issues with HR, Academic Personnel, Labor Relations, and Unit leaders.
• Provide human resource information for area(s) of responsibility to assist management in their planning and decision making; develop detailed analyses and reports outlining human resource activities.

General Administration - 15% of the Time

• Plan and direct the business affairs activities of direct report(s) and unit support staff: recruit, hire, train, direct daily activities, discipline and develop the staff to ensure accurate and timely service delivery and all transactions within the administrative operations are performed in compliance with university policy and procedure.
• Provide leadership and training to responsible area in financial or budgetary matters.
• Attend or serve on university committees or task forces Identify areas in which policies and procedures need to be clarified or updated
• Participate in special projects, as requested, which may impact the University at large.
• Responsible for other administrative functions such as building/facilities management, contract management, information technology and/or inventory control.
• Perform other related duties as assigned. - 5% of the Time

WORK CONTEXT

Job Reports to: Vice President/AVP/Dean

Leadership Accountability: Develops strategic plans and interprets policy

Supervisory Accountability: Supervises professionals and non-managers

Organizational Accountability: Manages work group within a sub-unit of a department

Financial Accountability: Manages operating budget

Customer Accountability: Interfaces with customers outside the S/C/D

Freedom to Act: Operates with significant autonomy

Qualifications

Education: Bachelor's degree

• Bachelors degree in business, accounting or finance or related field or an equivalent combination of education and experience.

Experience: Expert (established subject matter expert, 7+ years experience)

• Additional Experience Information: Minimum of seven years of financial, budget, and supervisory experience, preferably in higher education or a large/complex organization.

Knowledge, Skills and Abilities

• Business Acumen: Possess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of School/College/Division business operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as nonprofit, corporate or government. Possesses keen business judgment and insight. Demonstrates broad knowledge and perspective and is future oriented.

• Analytical Skills: Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results.

• Problem Solving Skills: Analyzes the impact of potential actions Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for contingencies.

• Leadership Skills: Provides leadership and training to responsible area(s) regarding financial, budgetary, human resources and administrative matters. Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results.

• Organizational Agility: Demonstrates the use of strategic and mission critical approaches in decision making. Knows how to get things done both through formal channels and the informal networks. Demonstrates the ability to collaborate effectively with Dean/VP/Unit Head to establish and accomplish the mission, strategic plans, goals, and objectives of the unit.

• Teamwork and Peer Relationships: Ability to work independently while establishing and maintaining effective working relationships with wide variety of constituents. Ability to work through others and make appropriate interventions to ensure workflow is efficient and adequate resources are available. Possesses the ability to effectively serve on university committees and task forces. Encourages collaboration and seeks feedback. Demonstrate an ability to share organizational knowledge with peers to support their personal developments within the institutional framework.

• Planning/Project Management: Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects.

• Customer Focus: Dedicated to meeting the expectations and requirements of internal and external customers. Establishes and maintains effective relationships with customers and gains their trust and respect. Proactively identifies customer issues and quickly and effectively resolves customer problems.

• Personal Credibility: Possesses high ethical standards. Respects the confidentiality of information or concerns shared by others Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance.

• Communication Skills: Expresses oneself clearly in conversations and interactions with others. Expresses oneself clearly and concisely in writing. Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive including presentations to university management and committees

Preferred qualifications:

School/College/Division:

H32 - Provost & VP Academic Affairs

Primary department:

H3201 - VP Academic Affairs (H3201)

Employment type:

• Regular Employee

Job type: Full Time

• Job category: Executive

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum:
• Salary hire maximum:

Working conditions:

Normal office environment.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

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